X. Campus Resources and Facilities

X.A. Changes in the Use of University Space and Space Request Process
X.B. University Properties and Services

X.B.1. General
X.B.2. Use of Facilities After Closing Hours
X.B.3. Use of Facilities by Outside Groups
X.B.4. Anderson Center
X.B.5. Scheduling Activities

X.C. Secretarial Services
X.D. University Telephone Equipment and Services
X.E. Campus Mail Services
X.F. Discriminatory and Gender-Based Language
X.G. Use of Health Center
X.H. Use of Recreational Services
X.I. Motor Vehicle Registration and Parking
X.J. Lost and Found Property
X.K. Non-Credit Instructional Activities and Administrative Requirements
X.L. Educational Communications
X.M. Questionnaires and Surveys
X.N. Visiting Speakers
X.O. Guidelines for Sponsoring Campus Events
X.P. Guidelines for Sponsoring Campus Events Requiring Extraordinary Security

X.A. Changes in the Use of University Space and Space Request Process

Unit directors have responsibility for managing space assigned to their department. If additional space is needed and cannot be accommodated within a unit's existing space allocation, a space request form must be submitted to the respective vice president, or to the respective dean, in the case of academic departments. The dean or vice president can reallocate space within their division to accommodate the request. (All changes in space function or occupants must be reported to Physical Facilities within 14 days of the change.)

The Space Management Council (SMC), which is comprised of the five vice presidents, the senior vice provost - strategic and fiscal planning, the director of athletics, and the associate vice president for facilities management, reserves the right to reallocate space, as needed, to align with University priorities. When the University relocates all or a portion of a unit into new space, the space vacated by the unit becomes part of the University's pool for reassignment.

The SMC reserves the right to allocate space for a specific time period. Such space is considered part of the University's pool of space, not the division's space allocation. If the unit occupying the space desires to extend the allocation, the space request process must be followed.

The vehicle for requesting space is the Space Request Form. Forms are available for two distinct space requests: Academic (instructional/research/organized research centers/administrative units reporting to the Provost) and Non-Academic (administrative). An analysis of all existing assigned space must also be provided by the requesting unit detailing room function, room occupant(s), occupant type (FT, PT, perm, temporary) and precise, daily utilization factors.

  • Academic and Research Space Requests - The department chair/director or principal investigator completes a Space Request form (http://www2.binghamton.edu/cbasm/documents/space-request-form.pdf), provides analysis of existing space use, obtains necessary signatures, and forwards to their dean or AVP, as appropriate. If space is available from within the dean's or AVP's space allocation, space assignments can be made at the discretion of the dean or AVP. If space is not available and the dean or AVP supports the request for space, the dean or AVP, or representative thereof, in conjunction with the director of the Office of Course Building and Academic Space Management, develops a space proposal that is forwarded by the dean or AVP to the Provost for consideration by the SMC.
  • Non-Academic Space Requests – The director completes a Space Request form (http://www2.binghamton.edu/cbasm/documents/space-request-form.pdf), provides analysis of existing space use, obtains the necessary signatures and forwards to their AVP as appropriate. The AVP shall review the request and if approved, forward the request to the Physical Facilities director of design. If the request is determined to be in accordance with University mission, Physical Facilities will confirm the analysis of space need and develop a recommendation which will be forwarded to the SMC for a decision.

SMC decisions will be relayed to the affected department by the appropriate VP or designee. Once space recommendations are approved, the director, dean or designee is responsible for submitting a service request for any work needed by Physical Facilities. Approval of space changes does not constitute an approval of funding for any work that must be accomplished. Funding must be obtained separately.

Space use changes within space currently assigned to a department may be made by the controlling department as needed, but must be reported to the director of design in Physical Facilities for the Campus Physical Space Inventory (PSI) to be updated.

X.B. University Properties and Services

X.B.1. General

University letterheads, forms, other stationery, stamps, mailing services, computer services, and duplicating services are charged to schools, departments, or programs. These services are not to be used for personal purposes or in connection with private, professional activities conducted for profit. Similarly, the services of clerical, stenographic, technical, and other personnel of the University may not be used for personal purposes during regular working hours. It is appropriate, however, with the permission of the dean or department chair, to use such stationery and services in connection with the work of professional societies and public service organizations. It is also permissible to use stenographic services for certain scholarly manuscripts (excluding dissertations) when stenographic help is available.

University facilities may not be used for private instruction.

Movable equipment may not be sold, loaned, or taken from the place where originally assigned for use without the approval of the property control officer. No equipment should be discarded, loaned, taken from the campus, or transferred to another division or area without notification to and prior approval of the property control officer by means of Property Removal Authorization Form A. (Also refer to Management Procedure 401, http://bingdev.binghamton.edu/administration/procedures/400series/401.htm). This form is available online at http://www2.binghamton.edu/property-control/form-a.html

X.B.2. Use of Facilities After Closing Hours

All unauthorized persons must leave University buildings at the time they are closed.

A University pass must be obtained from and signed by the faculty or staff member in charge of an office, classroom, or laboratory, and by the building administrator for authorization to be in these areas after they are locked. A person in a locked area must, upon the request of a police officer or security services assistant, show both written permission to be in the building and a valid University ID. Failure to do so will result in the person being escorted from the premises.

Forcible entry into any building or facility is prohibited. Propping open exterior or interior doors that allow access to a locked facility is also prohibited.

Failure to observe these rules may lead to University disciplinary action and/or arrest. (Also refer to Management Procedure 830, http://bingdev.binghamton.edu/administration/procedures/800series/830.htm).

X.B.3. Use of Facilities by Outside Groups

Conference and Event Services is the clearing house for event planning and facilities scheduling at Binghamton University. Outside organizations that are nonprofit and holding programs of an educational nature must make reservations through Conference & Event Services. A SUNY Revocable Permit and a Certificate of Insurance is required. To check availability, contact Julie Guditis at 607-777-6200. http://www2.binghamton.edu/conference-and-event-services/

The Anderson Center maintains an active community and student rental program that includes its three theaters: Osterhout Concert Theater, Chamber Hall and Watters Theater. In addition, it supports the academic mission of both the music and theatre departments. To check availability, contact Annette Burnett at 607-777-6802. http://www2.binghamton.edu/anderson-center/

The Events Center, which is the premier multi-purpose facility of its kind in the state, and the West Gymnasium are home to Binghamton University's NCAA Division I athletic programs. Demand for use of these spaces is high, but when facility schedules permit, outside organizations may rent spaces within these buildings. To check availability, contact Mike Cherry at 607-777-2832. http://www2.binghamton.edu/events-center/

X.B.4. Anderson Center

The Anderson Center for the Arts is a University office serving the campus arts departments and the broader communities of the University and the Southern Tier. The staff of the center schedules and operates the physical facilities of the Anderson Center, and, with the arts departments, presents arts programming for the University and the community. The role of the center ranges from assisting users by providing services such as house, technical, and box office services to full promotion and presentation of a concert program booked by the center.

The performance spaces of the University - the Osterhout Concert Theater, the Chamber Hall, and Watters Theater - are primarily intended for performances by artists contracted by the Anderson Center, for rental activities, and for the performance activities of the departments of music and theatre. Use by other departments, schools, organizations, and student groups, other than those specified above, is subject to availability and is scheduled at the discretion of the director of the center in consultation with the appropriate groups. Offices wishing to schedule use of performance spaces should contact the center as early as possible during the academic year preceding the scheduled event. Use of the Concert Theater and Chamber Hall for regularly scheduled classes is not permitted.

Appropriate fees will be assessed for use of the facilities according to a fee schedule available from the Anderson Center for the Arts office. Use of performance spaces implies the contracting of appropriate Center for the Arts staff (e.g., technical, box office, house operations), as well as any necessary additional staff as determined by the director. Those desiring further information about timetables, scheduling criteria, and fees should inquire at the Center for the Arts office.

X.B.5. Scheduling Activities

Please see the following contact information for scheduling activities:

  • General Purpose Classrooms: Lisa Gould (classrooms@binghamton.edu). Schedules general purpose classrooms for academic classes and academic/course related events such as extra class time, dissertation defenses, exams, admissions events, academic related programs, or academic department-sponsored speakers and events. Use the Academic Event Reservation Request Form found on the Quick Links section of the Course Building and Academic Space Management (CBASM) website (http://www2.binghamton.edu/cbasm/) to reserve general purpose classrooms for these types of events.
  • Anderson Center: Annette Burnett (aburnet@binghamton.edu). Schedules the Anderson Center (Osterhout Concert Theater, Chamber Hall and Anderson Center Reception Room), Watters Theater and Fine Art grand corridor.
  • Center for Excellence Symposium Hall: Brenda Gates (bgates@binghamton.edu)
  • Center for Innovative and Continuing Education: Deborah Hulbert (dhulbert@binghamton.edu). Schedules Center for Innovative and Continuing Education space at the University Downtown Center
  • Computer PODs: Denise Hawkins (dhawkins@binghamton.edu).
  • Conference and Event Services: Julie Guditis (jguditis@binghamton.edu). Serves as the clearing house for off-campus groups planning events and renting facilities at Binghamton University, as well as scheduling the Memorial Garden.
  • East Gym and Fields: Cindy Cowden (cowden@binghamton.edu).
  • Events Center: Mike Cherry (mjcherry@binghamton.edu).
  • ITC Biotechnology Building Conference Rooms: Monice DeGennaro (mdegenna@binghamton.edu)
  • ITC Engineering and Science Building Rotunda and Multi-Purpose Rooms: Sue Boyce (sboyce@binghamton.edu).
  • University Downtown Center Atrium: Bobbie Brundege (rbrundeg@binghamton.edu).
  • University Union: Penny Mabee. (For more information, see http://r25union.binghamton.edu.) Schedules primarily for student groups; schedules all space in the University Union and classroom space for student group meetings and events.
  • West Gym and Fields: Leigh Ann Savidge (lsavidge@binghamton.edu).

X.C. Secretarial Services

The Chancellor has issued guidelines concerning faculty use of secretaries based on an agreement by a committee representing CSEA and the University. For more information, see Management Procedure 622, http://bingdev.binghamton.edu/administration/procedures/600series/622.htm.

X.D. University Telephone Equipment and Services

http://bingdev.binghamton.edu/administration/procedures/400series/403.html

X.E. Campus Mail Services

http://bingdev.binghamton.edu/administration/procedures/500series/501.htm

X.F. Discriminatory and Gender-Based Language

It is the University's policy (as it is of the State of New York and of the State University) to use nondiscriminatory language and to eliminate unnecessary or irrelevant gender-based distinctions in official publications. The Office of Communications and Marketing will implement this policy in all publications it produces. All offices preparing publications and documents for direct reproduction or printing are expected to comply with this policy. Additionally, faculty and staff should ensure that any documents they produce as employees of this institution are free of discriminatory and gender-based language. Further information is available from the Office of the Executive Vice President for Academic Affairs and Provost and from the Office of Diversity, Equity and Inclusion.

X.G. Use of Health Center

Faculty and staff members on duty may receive emergency treatment/first aid at the Decker Student Health Services Center. Faculty and staff are expected to consult their own physicians for medical advice and medication.

X.H. Use of Recreational Services

The Department of Campus Recreational Services offers a multifaceted program that is designed to encourage positive lifestyle choices and promote lifelong learning through both wellness and physical activity for Binghamton University students, faculty and staff. More information on program offerings, the registration process, and faculty and staff fees is available by calling 607-777-PLAY(7529) or online at http://play.binghamton.edu.

The newly renovated Recreation Center at the East Gym opened in January 2012. The building houses a 10,000 square foot fitness center, FitSpace, swimming pool, basketball, volleyball and badminton courts, three multipurpose rooms, a Wellness Suite, an Outdoor Pursuits rental center and locker rooms. Faculty and staff have access to check in to the Recreation Center on Mondays-Fridays until 12:30 p.m. for morning and lunchtime open recreation activities. All other access requires membership.

Open Recreation programming provides unstructured activities and drop-in hours for basketball, volleyball, badminton, swimming, disc golf, tennis, walking/jogging, racquetball and squash. These activities are designed to meet the overall needs and interests of the university community for informal recreation. Schedules vary and are posted online.

Fitness and Wellness offers a variety of programming for the University community. FitSpace has 65 cardio machines, over 70 strength training stations and area for stretching and functional training. Group Fitness offers members up to 100 different classes a week, including yoga, Zumba, spinning, and kickboxing. The new Wellness Services Suite provides clientele with the opportunity to work one-on-one with a personal trainer or relax and get a massage. Wellness classes foster mind and body wellness through seminars, activities and workshops which cover a diverse range of topics.

Intramural Sports programming offers competitive and recreational athletic activities within a variety of individual and team sports. Individual sports include tennis, racquetball, billiards and table tennis. Team sports include flag football, basketball, volleyball, indoor & outdoor soccer, softball, dodgeball, kickball, bowling and arena flag football.

Outdoor Pursuits programming provides wellness-based outdoor adventure programs that highlight environmental awareness and personal challenge in a dynamic and positive setting. Outdoor Pursuits leads non-credit recreational trips and programs in a variety of activities including hiking, backpacking, bicycling, cross-country skiing, winter camping, tree climbing, snowshoeing, canoeing, and kayaking. In fall 2014, Outdoor Pursuits will open a new challenge course which will provide groups and individuals with a high-impact opportunity to learn about risk-taking, leadership, personal perceived limits and performance under pressure, as well as to give and receive support from others.

X.I. Motor Vehicle Registration and Parking (Revised 6/2004)

Vehicles that are parked on campus must be registered with the Parking Services Office and must display a registration decal and/or parking permit. There is a nominal fee for the registration decal, which is not a parking fee. The decal must be displayed as directed. In addition to the registration fee, there is a parking fee for vehicles parked on campus, which is levied consistent with applicable bargaining agreements and in accordance with guidelines established by the Chancellor or designee.

Certain areas of parking are restricted; these areas are designed by signs. Parking on lawn areas is not permitted anywhere on campus. Requests for special parking arrangements should be addressed to the Parking Services Office. In addition to regular campus parking, two paid parking lots and numerous metered areas are available for use.

Tickets are issued and fines assessed for failure to register vehicles for campus parking, for parking in unauthorized places, and for other violations of Campus Motor Vehicle Regulations.

State law provides for deducting parking and traffic fines from the salaries of University employees. Chapter 148 of the Laws of 1972, adopted by the New York State Legislature, enacted Section 362 of the Education Law authorizing the Trustees of State University to promulgate parking regulations, including the assessment of fines for violations thereof. This legislation permits the deduction of such unpaid fines from the salary or wages of an employee of the University. Parking privileges may be revoked for non-payment of outstanding fines. Regulations (8NYCRR, Part 560) of the Trustees enable the College Council of each State-operated institution to develop parking regulations subject to Trustees' approval. The Council of Binghamton University has adopted parking regulations, including the assessment of fines for violation thereof and the deduction of such unpaid fines from the salary of the offending employee. These regulations have been approved by the Trustees of State University.

Additional details regarding the use of motor vehicles on campus are presented in a folder, "Motor Vehicle Regulations," available from the Parking Services Office. More information is available at http://www2.binghamton.edu/parking-services/.

X.J. Lost and Found Property

New York State University Police has primary responsibility for lost and found property, and has implemented a detailed procedure regarding it. The finder of lost property of $10 or more in value, and all cash, eyeglasses, wallets and purses, checkbooks, and items with an identifiable owner, is required to return the property to the owner or to report such findings and deposit such property in University Police (AD-G35). (Also refer to Management Procedure 816, http://bingdev.binghamton.edu/administration/procedures/800series/816.htm).

X.K. Non-Credit Instructional Activities and Administrative Requirements

Non-credit continuing education offerings of the University embrace a wide variety of programs, resources, and services. Offerings designated as non-credit instructional activities include any formally organized and scheduled course, workshop, seminar, conference, institute, short course, or personal development program involving instruction. Prior approval of all of these programs is required under procedures administered by the Center for Innovative and Continuing Education. In addition to program approval, a budget approval is required for programs that include registration fees.

The registration of enrollees in non-credit instructional activities is required for reporting purposes. Continuing education units (CEUs) may be granted for participation in non-credit instructional programs in accordance with established guidelines. The Center for Innovative and Continuing Education interprets CEU guidelines. Student records must be maintained by the sponsoring unit. 

Non-credit instructional programs may be co-sponsored by a community organization if a school, college, or administrative unit of the University also serves as a sponsor.

Lectures, artist series, theater productions, mass media programs, and other activities that normally do not involve active discussions or analysis on the part of the audience are generally reported as cultural and educational programs. The approval procedures applicable to non-credit instructional activities normally do not apply to these activities unless they are part of a formally organized non-credit instructional activity.

The Center for Innovative and Continuing Education is the appropriate source of information on all matters involving non-credit instructional activities.

X.L. Educational Communications

The Educational Communications Center (http://www.binghamton.edu/ecc/) provides instructional support through the design, installation and maintenance of instructional technologies in the classrooms and across campus.  Additionally, the center exists to provide loanable AV equipment like cameras, projectors, and laptops; the production and distribution of general instructional aids, appropriate training on devices, and basic instructional design for leveraging related equipment.  The center also provides facilities, equipment and personnel in the creation and distribution of Distance Learning/Rich Media materials for online consumption.

X.M. Questionnaires and Surveys

Questionnaires and surveys concerning information and statistics about the University must be channeled through the Office of Institutional Research and Assessment (OIRA), which will ensure that the appropriate offices respond and will undertake review of the questionnaires as necessary. Since many of these questionnaires must be forwarded to the central staff in Albany for official submission by the State University, accuracy is essential. The purpose of this procedure is to avoid both inconsistencies in general University statistics and conflicting statements from different units within the total University. OIRA also provides assistance in designing and administering surveys to University students, faculty and staff for a variety of planning and assessment purposes.

OIRA produces official statistics about the university (student headcounts, majors, faculty, credit hours, retention/graduation rates, etc.) on its website, http://www.binghamton.edu/oira/. Official data are accessed by clicking the "BU Data (On-Campus Only)" menu selection. If you do not find the data you need, you can log a data request by clicking the "Data Request Form" menu option on OIRA's home page. OIRA also produces ad-hoc analyses and reports addressing a variety of issues related to University planning and effectiveness.

X.N. Visiting Speakers

http://www2.binghamton.edu/human-resources/international/honoraria-payments.html

X.O Guidelines for Sponsoring Campus Events

Procedures

Requests for non-credit use of any University facility by a non-University organization or a University organization sponsoring a conference must be made to either the Conference and Event Services Office or appropriate endorsing department administrative office, e.g. sports camps to Athletics, onstage performing arts to Anderson Center, etc. All other requests (i.e. student groups) for non-credit use of University facilities must be made to the University Union Office.

Scheduling of Events

In order to insure appropriate scheduling of facilities and the observance of regulations concerning use and financial responsibility requirements, all requests for non-credit use of University facilities must be made in writing to the Conference and Event Services Office, endorsing department or the University Union Office based on the following schedule:

  1. Meetings, information tables, etc. - At least four (4) weeks prior, but no sooner than six (6) weeks prior to the event.
  2. Conferences (not involving dormitory facilities), tournaments, seminars, athletic events, workshops, etc. - At least eight (8) weeks prior, but no sooner than six (6) months prior to the event.
  3. Annual University conferences or conferences involving dormitory facilities - At least three (3) months prior, but no sooner than twelve (12) months prior to the event.

All requests for reservations more than twelve (12) months prior to the event shall be subject to approval by the Campus Events Coordinating Committee. Requests for use of facilities made after the minimum deadlines may be accepted by the University if workload allows.

Priority of Scheduling

  1. Official University use of all facilities shall have first priority.
  2. Requests for use of facilities for official purposes by Binghamton University affiliated groups, SUNY Central administration and New York State government agencies will be given approval over other non-University organizations.
  3. Once a commitment for facility usage has been made to a non-University organization, the organization will not be cancelled or displaced other than as provided for in the paragraph on cancellation (see below). 

Application

Requests should be made on forms or in other approved correspondence provided by the Conference and Event Services Office, University Union Office or endorsing department and should contain all necessary information including but not limited to:

  1. name and function of the group;
  2. name of individual responsible for the event;
  3. purpose of the meeting;
  4. preferred meeting date;
  5. University facilities (rooms, spaces, parking, etc.), food service, electronic media equipment, personnel required and other special needs;
  6. budget and sources of funds;
  7. number of attendees;
  8. liability statement, including certificate of insurance with declarations page naming the State of New York, State University of New York and Binghamton University as additional insured.

Eligibility

  1. All requests will be reviewed by the Conference and Event Services Office or University Union Office for conformity with State University regulations and Binghamton University policy, including the following conditions:
    • Eligibility of the group;
    • Consistency of the purposes of the event with the general objectives of the University;
    • Filing and executing the necessary documents.
  2. Both the reserving organization and the purpose of the proposed event will be subject to approval by the Conference and Event Services Office or University Union Office as being compatible with these guidelines. When a clear determination of eligibility cannot be made by the Conference and Event Services Office, the request will be forwarded to the Campus Events Coordinating Committee for a final determination.

Notification

Reserving organizations and facility managers will be notified by the endorsing department of the determination of eligibility and available dates. Scheduling and detailed service request arrangements will be the responsibility of the endorsing department.

Cancellation

Binghamton University reserves the right to cancel any prior facility use authorization for extraordinary circumstances such as, but not limited to, those involving consideration of public health, welfare and safety. In addition, any individual or group of individuals who fail to comply with the University regulations, any special regulation which may apply to a particular facility or these guidelines may suffer cancellation of the facility use authorization and also may be denied any subsequent authorization. A fully executed revocable permit must be in effect prior to the event.

Publicity

All information and promotional materials prepared by a reserving organization in conjunction with an event scheduled on the campus must state who the sponsoring group is and must not in any way imply sponsorship by Binghamton University unless specifically approved by the University. Prior approval of the material may be required by the University. Public advertisements for non-University organization activities shall be subject to approval by the conference coordinator as the University president's designee.

Sponsorship

  1. Faculty or staff requests - The proposed use of space by faculty or staff for non-credit use will be subject to endorsement by the appropriate academic department chair, administrative office or other officially recognized University unit. The endorsing department is responsible for all damages, losses, or unrecovered expenses incurred during or as a result of the activity.
  2. Student or student group requests - The proposed use of space by students and student groups will be subject to endorsement by an organization recognized by the student government and must meet criteria established by the University Union Office and this policy.
  3. Non-university groups
    • The proposed use of space by non-University groups will be subject to endorsement by the campus conference officer.
    • Commitments regarding use of Binghamton University facilities may be made only by the Conference and Event Services Office and only after consideration of a formal application.
    • Individuals with room or building responsibility responding to personal or telephone inquiries concerning the type of facilities and/or services available should not convey any impression that a commitment of facilities or services has been or will be made. The individual or organization should be referred to the Conference and Event Services Office to complete a formal application for use of facilities.

Indemnification

It shall be understood and agreed to by a requesting individual or organization that said individual or organization shall be solely responsible for compliance with all applicable laws, rules, orders, regulations, codes, and requirements of federal, state and local governments. In addition, the individual or organization shall indemnify and hold harmless the State University of New York, the State of New York, and Binghamton University from and against any damage, fine, judgment, expense or charge suffered, imposed, assessed or incurred for any violation or occasion by any act, neglect, or omission of the organization, its servants, employees, or agents.

In the event of any damage or injury to the equipment or facilities provided by the University under these guidelines caused by the negligence or improper conduct of the individual or organization, its agents or employees, the individual or organization shall cause the said damage or injury to be repaired or remedied as speedily as possible at its own cost and expense. Notwithstanding the above, if any loss is the result of negligence on the part of the University, the individual or organization shall be released of its responsibility for replacement of lost or damaged equipment or facilities.

Financial Arrangements

  1. Billing - The endorsing department will be responsible for billing appropriate users for utilization of University facilities.
  2. Food service - All required food service will be provided by the Binghamton University Dining Services. The organization requesting food service shall be financially liable for the number of meals and food requested, and shall guarantee to have guests appear for food service promptly as scheduled. A guaranteed number of guests may be required for each meal. Additional costs incurred by the University Dining Service due to failure to meet these arrangements shall be paid by the reserving organization.
  3. Deposits - For non-University groups, a deposit will be required at the time the reservation is confirmed by the Conference and Event Services Office. Normally, conferences or events for which billing of $500 or more is anticipated must have a deposit equal to 5 percent of projected billings on file with the Conference and Event Services Office 60 days prior to the event. This deposit will be held intact by the Conference and Event Services Office until the conclusion of the event and assessment of charges. Should there be any damages not covered by appropriate insurance, if applicable, the cost of such damages will be deducted from this deposit, or billed to the group if damages exceed the 5 percent deposit. Should the event be cancelled, through no fault of the contracting party, the deposit will be refunded less any expenses incurred by the University. However, should the contracting party default on the scheduled event, then the deposit will be retained by the University. Any exceptions to this policy will be subject to approval by the Campus Events Coordinating Committee.
  4. Insurance - Non-University organizations must carry adequate insurance covering their interests as well as naming the State University of New York, New York State, and Binghamton University as an “additional named insured" for the dates University facilities are to be used, and with limits as determined by SUNY policy.
  5. Reporting Requirements - If admission is charged or donations are solicited by an organization for an event held at Binghamton University and proceeds are not received and disbursed by an authorized University fiscal and disbursing agent, a financial report showing gross income, itemized expenses, and proposed use of net income may be required by the Conference and Event Services Office.

More information is available at http://bingdev.binghamton.edu/administration/procedures/400series/410.html.

X.P. Guidelines for Sponsoring Campus Events Requiring Extraordinary Security

From time to time campus organizations sponsor events that generate a great deal of controversy within the community. These situations often require special attention, not only from the sponsor, but from the University, since these programs may create an environment that may threaten the safety of those attending and/or involved.

A set of guidelines has been established for the handling of this type of event. A copy of these guidelines is available from the dean of students or the Office of Student Affairs. It is also available online at http://www2.binghamton.edu/dean-of-students/docs/extra-security.pdf. A copy of these guidelines will be given to the sponsoring group well in advance of the event. 

Last Updated: 11/19/14