2017 Alumni Global Day of Service
Site Leader Guide
Thank you for your willingness to serve as a Site Leader for Binghamton University’s inaugural Alumni Global Day of Service. Below are some tips, suggestions and guidelines to help you develop and manage your team’s project. For questions, please do not hesitate to contact Courtney Huff, assistant director of alumni engagement, at firstname.lastname@example.org or 607-777-6930.
Binghamton University’s Philosophy of Service
Our University community has a long history of community engagement. As a public institution “dedicated to enriching the lives of people in the region, state, nation and world through discovery and education and to being enriched by partnerships with those communities,” serving the public is and always has been at Binghamton’s core. The Binghamton University community views service as a two-way, mutually beneficial engagement for the public good. Those receiving service benefit from what help is being provided, and those serving learn and are enriched by the knowledge and experience of community members. Binghamton University students, staff, faculty and alumni are expected to be humble and open to learning from the experience, which should benefit all.
Identifying a Project
- Your project should fulfill an actual community need. Often, community organizations receive requests from large groups who would like to undertake a pre-imagined service project. As a result, the needs and wants of the organization are overlooked or drowned out in favor of the wants and desires of the group performing the service.
- Identify an organization with which you already have ties or which aligns with your interests (also think about a few back-up organizations in case it doesn’t work out with this one). Organizing a service project takes time and energy, and the more passionate you are about the cause, the easier it will be for you to commit time and energy.
- Once you have identified an organization you might like to work with, speak with someone there (preferably the Volunteer Coordinator, if there is one). Provide him or her with background information about Alumni Global Day of Service (an information sheet has been provided to you) and talk through ideas, scope and logistics.
- Determining Project Scope: The size and scope of the project is up to you and your community partner. Projects can range in size from five people sorting donations at the local clothes closet to 50 cleaning up a park. If you live in an area with many alumni, it will be easier to recruit volunteers for a large project, but small projects are just as welcome and, often, just as important.
Topics to Discuss w/Your Community Partner:
- What is the maximum and minimum number of people this project can accommodate?
- Is this a family-friendly project? If so, what is the minimum age of children who could perform the service and/or be present at the service site?
- Are there any other restrictions on who can perform the service (for example: is a background check or special training required)?
- Is there a rain date?
- Are there costs associated with the project (e.g., paint, paint brushes, other materials, food)?
- Do they have a first-aid kit handy? If not, consider bringing your own.
Your project needs people power! The Alumni Engagement website will list descriptions of all Alumni Global Day of Service projects with links for alumni in your area to sign up. The registration deadline to submit details for your project, using the form provided, to the Alumni Engagement office is Friday, Feb. 17, 2017. Remember, the sooner your project is posted, the better chance it will have of being seen by others in your area. Particularly if the scope of your project is large, you will need time to recruit! Projects will be publicized to alumni through targeted emails and social media.
In addition, here are some additional ways to recruit volunteers:
- Get in touch with former roommates, classmates, affinity group members (Binghamton reunion, anyone?) and encourage them to register for your project.
- Use social media to promote your project and the organization it will benefit. See tips under the Social Media Guidelines section of our site.
Feel free to use the Event-Day Checklist provided to help ensure things go smoothly. Make sure to allow time for the welcome and introduction.
- Arrive early to your service site (at least half an hour) to ensure that everything (including your community partner) is ready to go.
- Set up a sign-in “station” for volunteers where they can check in, get their T-shirts, nametags and any necessary supplies.
- When everyone has arrived, provide a welcome, spend a few minutes making introductions and providing context for the service. Better yet, ask your community partner if someone from the organization can speak for a few minutes about their mission/vision and how the project today will help them achieve it.
- Document the day! Bring a camera or ask others to take pictures of your service project and post them to the Alumni Association’s Facebook page or email them to email@example.com.
- Be safe and have fun!
Post-Event Wrap Up
Within two days of the event, please send a thank you email to all who participated in the service project, including volunteers AND your community partner.
The Alumni Engagement office would like to know how many people participated in your project and the names of the alumni involved! Please either email (preferred) or mail a list of those who participated to firstname.lastname@example.org or:
Office of Alumni Engagement
PO Box 6000
Binghamton, NY 13902-6000
In addition, we would love to know what your experience was like and how it can be improved for the future. Please be sure to fill out our short email survey in the days following the event.