Event Planning Resource Guide

So you want to plan an event on campus? You have come to the right place! This resource guide is meant for use by students, faculty, and staff of Binghamton University in planning a variety of events on campus.

If you are not a member of the university community, please visit Conference and Event Services to learn more about the event hosting opportunities available to you.

Below you will find a comprehensive list of commonly used resources for event planning at Binghamton University or click here for 5 Easy Steps for planning an event.

university fest

Planning Tools

1. Event Planning Checklist
2. Procedures for Scheduling Large Scale Events (pdf)

3. Guidelines for sponsoring campus events that require extra-ordinary security arrangements. (pdf)

4. Post Event Evaluation (pdf)



Students meeting

Budget and Funding

1. Budget Planning Worksheet (.pdf, 30KB)
2. Possible Funding Sources >>more
3. Student Association Treasure's Handbook (.pdf, 530KB) (applicable to SA chartered organizations.)

University Union

Reservations and Logistics

1. Pick a Date and Time >>more
2. Reserving Union Space——R25 Booking Site >>more
3. Reserving Spaces other than University Union >>more

Red Zone

Safety and Risk Management

1. Security >>more
2. Harpur's Ferry Ambulance Service Standby Request
3. Environmental Health and Safety >>more


Publicity and Marketing

1. Advertising on Campus
2. Posting Policies >>more
3. Social Media Guidelines

Dean of Students Photo

Legal Items and Everything Else

1. Contracts >>more
2. Obtaining Performance Site Licensing for Movies

Last Updated: 10/23/15