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Dissertation/Thesis Template

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Submission and Review Flow Chart (PDF)

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Degree Completion Assistant

Preparing & Submitting Your Thesis or Dissertation

You are required to submit your thesis or dissertation to The Graduate School, and The Graduate School must accept it, in order for Binghamton University to confer your degree.

At this juncture in your academic career, you may be receiving a lot of instructions and working to fulfill many requirements. However, it is important that you read and follow these steps to ensure a smooth processing of your thesis or dissertation, as well as a timely conferral of your degree.

Follow These Steps to Prepare & Submit Your Thesis or Dissertation

  1. Prepare your thesis/dissertation to the appropriate standards
  2. Submit your thesis/dissertation electronically
  3. Pay processing fee and submit survey
  4. Check your e-mail
  5. Submit hard copies after your thesis/dissertation is accepted
  6. Receive your degree and bound copies


1. Prepare your thesis/dissertation to the appropriate standards

Note: You must complete steps 1-3 by the submission deadline.

Before submitting your thesis or dissertation, make sure it meets The Graduate School thesis and dissertation formatting requirements. It must meet these requirements in order for The Graduate School to accept it.

2. Submit your thesis/dissertation electronically

Binghamton University archives its theses and dissertations electronically through ProQuest/University Microfilms International (UMI).*

Make sure to have the following ready before you begin:

  • Full text of the thesis/dissertation in PDF format. This must be one file. We recommend converting your work to a PDF before beginning the electronic submission process, but you may also convert Word or RTF documents to PDF format at the ProQuest UMI website. You will be able to review your final PDF file at any time. For tips on creating your own PDF file, please consult with the Computer Center or your department or program.
  • Proquest UMI Abstract (150-word limit for Master's Theses; 350-word limit for Doctoral Dissertations). The Proquest UMI abstract may be an edited version of the abstract in the document.
  • Optional supplementary files (videos, sound, etc.) that are an integral part of the dissertation, but not part of the full text.

Go to the ProQuest submission webpage and follow ProQuest's instructions for submitting your document.

  • Register at the website
  • Enter basic information about you and your work
  • Complete the non-exclusive publishing agreement
  • Attach your document
  • Click Submit (Note: No part of the submission is registered until you click the final Submit button)

During the submission process, you will have the option to request that Proquest UMI file on your behalf for copyright for $55, payable directly to Proquest UMI. The Graduate School urges students to register their thesis or dissertation with the federal copyright office. Registration of the thesis or dissertation with the copyright office entails applying at the UMI website and paying a $55 fee. However, even without registering the thesis/dissertation with the copyright office, the copyright notice on the page following the title page is sufficient to effect a copyright for the author.

You may also order bound copies of your thesis/dissertation through ProQuest. However, The Graduate School offers affordable binding through Library Services (see below).

If you need technical assistance with the ProQuest website, please to contact ProQuest. View their Dissertations & Theses Support page.


3. Pay processing fee and submit survey

After completing your online submission, deliver these documents to The Graduate School office, Couper Administration (AD), Room 134:

Thesis/dissertation processing fees form** Mandatory
Thesis/dissertation processing fees Mandatory (see fees table below)
Survey of Earned Doctorates (SED)** Doctoral students only

**You will receive an e-mail containing a link to the processing fees form and SED after you fill out your Graduate Application for Degree. You can also access the online Survey of Earned Doctorates (SED) here.

***All departments/programs require a bound copy of your thesis or dissertation EXCEPT the following: Computer Science (Master's students only), English, Philosophy (SPEL and PPL), School of Management, Music, Theatre.

Fees (effective Fall 2008)

Doctoral Dissertation Processing Fee $100
Master's Thesis Processing Fee $85
Department/Personal Copies Binding Fee $10 each
  • You must pay this fee via check or money order (payable to "BU Graduate School"). We are unable to accept cash or credit card payments.
  • The mandatory processing fee covers electronic submission, indexing and abstract services, microfilming and archiving, and digital storage and access.
  • Personal copies may be bound at cost if you provide hard copies of the document. You must pay for your bound copies when you pay your processing fee. However, you will not turn in your hard copies until The Graduate School has accepted your submission.


4. Check your e-mail

The Graduate School will review your submission. We will notify you when your submission has been accepted or if your submission requires revisions.

Submitting Revisions

The Degree Completion Assistant will review your thesis/dissertation to ensure that it meets The Graduate School's formatting requirements and will notify you if revisions are necessary. Submit revisions electronically on the ProQuest website.

We recommend submitting revisions in a timely manner. While there is no deadline for submitting revisions, The Graduate School must receive revisions in order to accept your paper, after which final copies for binding can be submitted. Since your degree will not be conferred until all of these steps have been completed, it is in your best interest to submit revisions as soon as possible.


5. Submit hard copies after your thesis/dissertation is accepted

Once your thesis/dissertation has been accepted, bring the appropriate number of hard copies (as indicated in your processing fees form) to The Graduate School office for binding.

6. Receive diploma and bound copies of your thesis/dissertation

The Graduate School will make sure your academic record is complete, there are no holds on your record, and confer your degree.


Student Records is in charge of mailing diplomas. Once a student's degree is conferred, it could take a number of weeks for a diploma to be sent out. If a student would like to check on the status of their diploma, they should contact Student Records.

Proof of Graduation

If you need to show proof of graduation before you have received your diploma, you can e-mail The Graduate School to request a completion letter. The completion letter states that you have completed all of the requirements for graduation. When the letter is ready, Student Records will notify you via e-mail.

Bound Copies

All final bound copies, both departmental and personal, are sent to a student's department.

Library Services is in charge of the binding process. If you would like to check on the status of your bound copies, contact Virginia Howell in the Library Services department.


*Among its many advantages, electronic archival allows students to include multimedia in their projects, revise their theses/dissertations long-distance, pay less on photocopying and storage costs, and—most important—reach a larger audience. Prior to electronic archival, most hardcopy dissertations only received a few library requests each semester. Now, Binghamton University's theses and dissertations are downloaded electronically hundreds of times each year. By archiving with UMI, all theses and dissertations receive double-protection archiving (microfilm and digital) and FREE full-text access to the Binghamton University community. In addition, the Library of Congress retains full rights to the UMI collection.

UMI will prepare archival digital copies and microfilm copies, both of which are maintained in perpetuity and migrated to new storage media as necessary, in accord with UMI's contract with the Library of Congress. UMI then disseminates your work to various bibliographic databases and indexes, and publishes a full-text copy of your work on a website available to the Binghamton University community (see Current Research at Binghamton). Readers outside of Binghamton may find your dissertation and purchase copies directly from UMI.

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Last Updated: 10/11/13