The Graduate School

Submitting Thesis/Dissertation

Congratulations on the completion of your thesis/dissertation! 

Please read and follow the steps below to ensure the efficient processing of your thesis/dissertation and conferral of your degree. The Graduate School cannot confer your degree until your thesis/dissertation has been submitted and accepted.

  1. Prepare your thesis/dissertation to the appropriate standards
  2. Submit your thesis/dissertation electronically
  3. Submit forms and fees
  4. Check your e-mail for notifications
  5. Submit hard copies after receiving notification of acceptance
  6. Receive bound hard copies

You must complete the first three steps by the thesis/dissertation electronic submission/forms and fees deadline.

Thesis/Dissertation Submission Flowchart (PDF, 85 KB)

1. Prepare your thesis/dissertation to the appropriate standards.

Please consult your department or faculty advisor to determine whether you should defend your thesis/dissertation before submitting it to the Graduate School. Remember to consider deadlines.

Use the thesis/dissertation formatting guide and sample below to prepare your thesis/dissertation to meet formatting requirements. It must meet these requirements to be accepted by the Graduate School. 

Please note that these are visual aids for your reference. The Graduate School does not provide any templates (such as those for LaTeX). If you need assistance with your word processing software, we recommend using online tutorials designed for your software.

The formatting guide covers the following topics:

  • Manual of style
  • General page formatting (including page margins, font size and color, hand lettering and corrections)
  • Sequence of pages (page order)
  • Page numbering
  • Tables and figures
  • Illustrative materials
  • Specific page layouts (title page, copyright notice, committee page, etc.)

2. Submit your thesis/dissertation electronically.

Binghamton University archives theses and dissertations electronically through ProQuest/University Microfilms International (UMI).*

Have the following items ready before you begin:

  • Full text of the thesis/dissertation in PDF format: This must be one file. We recommend converting your work to a PDF before beginning the electronic submission process, but you may also convert documents to PDF format on the ProQuest/UMI website. You will be able to review your final PDF file at any time. For tips on creating your own PDF file, please consult with the Computer Center or your department or program.
  • Text for the ProQuest/UMI abstract: The ProQuest/UMI abstract may be an edited version of the abstract in the document.
  • Any supplementary files: These files may be include video or audio files that are an integral part of the thesis/dissertation but that are not part of the full text.

Go to the ProQuest/UMI website. Follow the instructions for submitting your document.

  • Register at the website.
  • Enter basic information about you and your work.
  • Complete the non-exclusive publishing agreement.
  • Attach your document.
  • Click "Submit." The submission is not registered until you click "Submit."

During the submission process, you may request that ProQuest/UMI file on your behalf for copyright for $55, payable directly to ProQuest/UMI. However, even without registering the thesis/dissertation with the copyright office, the copyright notice on the page following the title page is sufficient to effect a copyright for the author.

You may also order bound copies of your thesis/dissertation through ProQuest/UMI. However, the Graduate School offers more affordable binding through the Binghamton University Libraries. 

If you need technical assistance with the ProQuest website, please contact ProQuest Tech Support.

3. Submit forms and fees.

After submitting your thesis/dissertation, deliver the following materials to the Graduate School in the Couper Administration Building, Room 134:

Thesis/Dissertation Processing and Binding Fees Form Mandatory for all students
Thesis/Dissertation Processing and Binding Fees  Mandatory for all students
Survey of Earned Doctorates (SED) Mandatory for doctoral students


The processing and binding fees may be paid via check or money order payable to the Binghamton University Graduate School. We cannot accept cash or credit card payments. 

  • The processing fees cover electronic submission; indexing and abstract services; microfilming and archiving; and digital storage and access.
    • Thesis processing fee: $85
    • Dissertation processing fee: $100
  • The binding fees cover the binding of department and personal hard copies of the thesis/dissertation. You must must provide the hard copies. Do not print hard copies until you have received notification of acceptance. Please note that most departments require students to purchase at least 1 hard copy of the thesis/dissertation to be archived with the department. Check with your department for details. 
    • Binding fee: $10 per hard copy
    • The following departments do not typically require bound hard copies:
      • Biological Sciences
      • Community and Public Affairs
      • Computer Science (Required for doctoral degree students, but not required for master's degree students)
      • Education
      • Electrical and Computer Engineering
      • English
      • Music
      • Management
      • Philosophy
      • Psychology
      • Student Affairs Administration
      • Theatre

4. Check your e-mail for notifications.

The Graduate School will review your thesis/submission and will notify you if your submission has been accepted or if your submission requires revisions.

If your submission requires revisions, submit revisions electronically on the ProQuest/UMI website. The Graduate School recommends that you submit revisions in a timely manner (within 1 week of receiving the notification of need for revisions). The Graduate School must receive revisions in order to accept your thesis/dissertation and, ultimately, to confer your degree. 

5. Submit hard copies after receiving notification of acceptance.

Once your thesis/dissertation has been accepted, deliver the appropriate number of hard copies to the Graduate School in in the Couper Administration Building, Room 134. Hard copies may also be mailed to the Graduate School. View addresses.  Submit the number of hard copies for which you paid when submitting the processing fees.

The manuscript should be clearly readable. Use single-sided (simplex) printing for your manuscript. Do not staple or hole-punch. Any photocopies should be checked for legibility. If there are questions regarding print quality, please consult the Graduate School. 

6. Receive bound hard copies.

The Graduate School sends the hard copies to the University Libraries. The University Libraries arranges for the binding of the hard copies and sends bound hard copies to departments to distribute to students.

If you would like to check the status of the bound hard copies, contact Virginia Howell in the University Libraries at

(If you would like to check on the status of your diploma, contact the Office of Financial Aid and Student Records. If you need proof of degree completion before you receive your diploma, e-mail the Degree Completion Assistant at to request a degree completion letter. Once the degree award/conferral process has begun, no degree completion letters will be issued.)


Contact the Degree Completion Assistant at

You may also find the answers to your questions in the Graduate School Manual.

*Among its many advantages, electronic archival allows students to include multimedia in their projects, revise their theses/dissertations long-distance, pay less on photocopying and storage costs, and—most important—reach a larger audience. Prior to electronic archival, most hard copy dissertations only received a few library requests each semester. Now, Binghamton University's theses and dissertations are downloaded electronically hundreds of times each year. By archiving with UMI, all theses and dissertations receive double-protection archiving (microfilm and digital) and FREE full-text access to the Binghamton University community. In addition, the Library of Congress retains full rights to the UMI collection.

UMI will prepare archival digital copies and microfilm copies, both of which are maintained in perpetuity and migrated to new storage media as necessary, in accord with UMI's contract with the Library of Congress. UMI then disseminates your work to various bibliographic databases and indexes and publishes a full-text copy of your work on a website available to the Binghamton University community. Readers outside of Binghamton may find your dissertation and purchase copies directly from UMI.

Last Updated: 3/2/17