The Graduate School

The Graduate School: Manual

The Graduate School Manual


This manual has been designed to provide information and guidance to graduate faculty as they advise graduate students and interact with the Graduate School. This document also represents current Graduate School policies and procedures.


The Graduate School

Under the direction of the Office of the Dean of the Graduate School, the Binghamton University Graduate School provides administrative coordination for graduate education and programs and is responsible for academic, financial and institutional matters of concern to graduate students. The Graduate School Office (134 Couper Administration Building, 777-2151) answers general questions concerning the University and interprets Graduate School policies and procedures. Information regarding funding, fees, incomplete grades, add/drop procedures, degree completion, and academic deadlines can be obtained from the Graduate School Office or from the graduate director or faculty advisor of the student's program.

Graduate Council

The governing body of the Graduate School is the Graduate Council. The Graduate Council, chaired by the Dean of the Graduate School, consists of 20 faculty members (elected from among designated graduate faculty) and four graduate students (designated annually by the Graduate Student Organization). The Graduate Council's functions include establishing regulations for the Graduate School, reviewing and approving proposed graduate courses and programs, developing standards for the admission and matriculation of graduate students, and recommending priorities for the allocation of graduate support resources.

Directors of Graduate Studies

Directors of Graduate Studies (DGS) are responsible to the graduate faculty of their program and to the Dean of the Graduate School for the recruitment, admission, advising, and monitoring of progress of students in their programs. Consequently, they have an important effect on the quality of graduate programs at Binghamton University.

Directors of Graduate Studies are appointed by the graduate faculty within a program. The DGS is normally a tenured faculty member, holding the rank of associate professor or above, and must be a full member of the graduate faculty as defined in Article II of the By Laws of the Graduate School.

The DGS of a graduate program reports directly to the Dean of the Graduate School or to the Dean's designee on all matters relating to graduate education in the program. The DGS is responsible to the Dean of the Graduate School for the administration of the specific graduate program, including record keeping, administration of graduate program funds, admission decisions, appointment of TA/GA/RPA/fellowship recipients, program requirement changes and new programs, advising and registration, appointment of advisory and examination committees, and other degree requirements related to the graduate program. Additionally, the DGS serves as the focal point for dissemination of information from the Graduate School and for the gathering of information.

Directors of Graduate Studies serve as program advisors to each student until the student has a thesis or dissertation director. The DGS then recommends that the thesis or dissertation director be appointed the student's advisor or committee chair. In areas where theses are not required, the DGS is the advisor of all students not writing theses unless the graduate program stipulates otherwise. All student schedules must be endorsed by the student's advisor. If it is desirable, a DGS may recommend that additional advisors in the program be appointed. A DGS who will be absent from the University for a significant portion of a semester must inform the faculty within the unit and the Dean of the Graduate School so that a substitute may be appointed.

Application Fee Academic Test Scores
Application Deadlines Types of Admission: Degree Programs
Deferral of Admission Dual Degree Programs
Admission: Non-Degree/Non-Matriculated Status Materials Needed for Consideration for Admission
Administrative Procedures for Admission Admission Deposit
Readmission International Student Admission
English Proficiency Exams International Student Financial Statement
Award of a Second Degree in the Same Field Switching Department/School Within University
Enrollment and Registration
Registration Residence Requirement
Dissertation Registration Continuous Registration and Leaves of Absence
Add/Drop Privileges Withdrawals
Incomplete Grades Auditing of Courses
Transfer of Graduate Credits Full-Time Status
Overload Policy Grades
Determination Of Academic Standing Course Repeat Policy
Probation Transcript Notations of Major and Minor Fields
Leaves of Absence Graduate Students in Undergraduate Courses
Undergraduate Students in Graduate Courses Non-Degree/Non-Matriculated Students (links to Admission)
Academic Policies: Master's Degree
Advising and Guidance Requirements for a Master's Degree
Examination Master's Thesis
Graduate Application for Degree (GAFD) Awarding of the Degree
Deadlines Degree Conferral and Commencement
When "Completion Letter" is Needed Checklist For Completion of Degree Requirements
Double-Degree Accounting Schedule of Fees for Processing of a Thesis
  Award of a Second Degree in the Same Field
Academic Policies: Doctoral Degrees
Interdisciplinary Doctoral Programs Admission to Doctoral Work
Beginning the Program Requirements For A Doctoral Degree
Research Skills Requirements Comprehensive Examination
Admission To Candidacy Five-Year Limit for Admission to Candidacy
Dissertation Planning Prospectus
Graduate Application for Degree (GAFD) Preparation Of The Dissertation
Dissertation Committee Dissertation Defense
Outside Examiner Final Oral Exam (Dissertation Defense)
Remote Participation Filing The Accepted Dissertation
Deadlines Degree Conferral and Commencement
When "Completion Letter" Is Needed Checklist For Completion of Degree Requirements
Survey of Earned Doctorates Schedule Of Fees For Processing of a Dissertation
Guidelines for Preparing or Submitting a Thesis or Dissertation
Manual of Style Sequence of Pages
Title Page Copyright Notice
Committee Page Table of Contents
Spacing and Margins Abstract
Page Numbering Corrections and Hand lettering
Illustrative Materials Tables and Figures
Bibliography or References Print Quality
Submission and Binding Schedule of Fees for Processing of a Dissertation or Thesis
Thesis/Dissertation Template, including sample pages (PDF)  Thesis/Dissertation Formatting Guide (PDF)
Funding Policies and Guidelines
Required Paperwork Terms and Conditions for Acceptance of Tuition Scholarships
Teaching/Graduate Assistantships Unit-Funded Teaching/Graduate Assistantships
Research Project Assistantships (RPAs) Fellowships
Federally-Funded College Work Study Program G1, G2, G3, & G4
Overload Policy for Funded Students Payment of Fees for ABD Students
Federal Financial Aid Graduate Tuition Opportunity Program
Loans Taxation of Stipends
Graduate Student Employees Union Fees
Resources for Graduate Students
Insurance Travel And Research Funding
BU Graduate School Foundation Travel Grant Emergency Loan
Guidelines on Graduate Student Rights and Responsibilities
I. Discrimination II. Academic Evaluation
III. Financial Support IV. Requests for Waivers of Graduate School Procedures and Regulations
V. Grievances, Hearings and Appeals VI. Academic and Professional Conduct
VII. Policy on Graduate Student Severance or Removal of Support  
Monitoring/Modification of Guidelines on Graduate Student Rights and Responsibilities
Monitoring of Guidelines Modification of Guidelines
Awarding of an Assistantship  Evaluation of Assistantship Performance
Renewal of Assistantship Appointment  
Grievance Appeal Procedures
I. Definition of Grievance II. Range of Committee Jurisdiction
III. Conditions of Grievance to the Appeal Committee IV. Initial Steps to the Formal Grievance Appeal Procedure
V. Formal Hearing VI. Grievances emanating from units administered through the Graduate School
VII. Grievances in which the Vice Provost and Dean and/or Associate Dean of the Graduate School are primary parties VIII. Right to Final Appeal
Academic Honesty
 I. Binghamton University's Academic Honor Code  II. The Graduate School's Role in Academic Honesty Cases
III. When an Academic Unit Resides Within The Graduate School  

Last Updated: 10/9/15