Guidelines for Preparing or Submitting a Thesis or Dissertation
- Manual of Style
- Sequence of Pages
- Title Page
- Copyright Notice
- Committee Page
- Table of Contents
- Spacing and Margins
- Page Numbering
- Corrections and Hand Lettering
- Illustrative Materials
- Tables and Figures
- Bibliography or References
- Print Quality
- Schedule of Fees
Manual of Style
You should consult with your department to determine the preferred textual arrangement and style, including the presentation of footnotes/endnotes and manner in which references are to be cited for the preferred manual of style. In the absence of a departmental preference, the recommended style manual is the Chicago Manual of Style, published by the University of Chicago Press.
All text should be black; font size should be no smaller than 10-point and no larger than 14-point.
Sequence of Pages
- Title page
- Copyright notice
- Committee page
- Table of contents
- List of tables
- List of figures
- List of plates
- Body of manuscript
The title page, copyright page, committee page, table of contents, and abstract page are mandatory. All students must include copyright notices in their theses and dissertations even if they do not pay the $55 fee to have the thesis or dissertation registered with the federal copyright office.
The title page consists of three main parts: title, author and degrees, and submission statement.
- Center all lines on the page.
- Type the title 2 inches from the top of the page.
- Use all capital letters in the title. Font size should be no smaller than 10-point and no larger than 16-point.
- Underline only words that would appear in italics.
- Single space if the title is two lines. Double space if the title is more than two lines.
- If the title is more than one line, use an inverted pyramid form, dividing lines by thought groups if possible.
- Author and degrees
- Type the author's name in all capital letters at the center of the page.
- Type the word BY in all capital letters two lines above the name.
- Type previous degree(s) earned two lines below the name using the format shown on the Thesis/Dissertation Sample.
- Make sure there is the same amount of space between the title and the word "by" as there is between the previous degrees and the submission statement.
- Submission statement
- Type the word DISSERTATION or THESIS in all capital letters two lines above the submission statement.
- Type the submission statement as shown on the Thesis/Dissertation Sample, using single spacing and dividing the lines exactly as shown.
- Type the year your degree is to be awarded one line below the submission statement. This line should be 1 inch from the bottom of the page.
To protect the right of authorship by copyright, it is only necessary under current law to affix a notice of copyright to the page following the title page. The copyright notice should give the full legal name of the author, centered at the bottom of the page as per this sample:
© Copyright by Suzette Van Brown 2012
All Rights Reserved
or centered, placed in the middle of the page, and double-spaced as per this sample:
Unless a thesis or dissertation is copyrighted in this way, it becomes part of the public domain as soon as it is accepted by the Graduate School and delivered to the UMI Proquest website.
The Graduate School also urges students to register their thesis and dissertations with the federal copyright office. The advantage of taking this step could be considerable. In the case of plagiarism, for example, the author may bring an action against the guilty party and recover damages. In the case of scholarly work, proving and recovering damages may be difficult, if not impossible. But if the work bears a notice of copyright and has also been registered with the copyright office, statutory damages may be awarded, and may include attorney's fees incurred in prosecuting the suit. Registration of the thesis or dissertation with the copyright office entails applying at the UMI website and payment of a $55 fee. However, even without registering the dissertation with the copyright office, the copyright notice on the page following the title page is sufficient to effect a copyright for the author.
- The acceptance statement must end 1 inch from the bottom of the page. Therefore, the first line of text will start approximately more than halfway down the page. See sample committee page for proper vertical alignment.
- Acceptance statement is to be single spaced, worded, and line divided as shown in sample.
- List date of final acceptance below acceptance statement.
- List committee members, department, outside examiner (if applicable), and affiliated university of each member.
- Signatures are not allowed in the electronic submission.
Since the shift to electronic filing of theses and dissertations in Fall 2005, it is no longer mandatory for the student to submit a committee page with signatures of its members. As always, the dissertation or thesis examining committee must sign the Recommendation for Award of Degree Form, and the form must be submitted to the Graduate School.
Table of Contents
Effective with the dissertation and theses submissions from Spring 2008 and forward, certain items ARE NOT to be included in the Table of Contents.
Do not include line entries for the title page, copyright page, committee page, or table of contents. Per the Chicago Manual of Style, only pages appearing AFTER the Table of Contents (e.g., List of Tables, List of Figures, chapters and subsections, etc.) should be included within the contents table.
Spacing and Margins
The text of the manuscript is double-spaced. Footnotes, bibliography or list of references, tables and figure captions are single-spaced. Bibliographic entries are separated by double spacing. Margins should be one inch on the top, bottom and right side; and 1.5" on the left side. Each chapter starts on a new page, with a two-inch top margin. Justifying the text at the right margin is optional. All textual material must be double-spaced. Long quotations may be indented and single-spaced, although some disciplines prefer them to be indented and double-spaced. Footnotes/endnotes should be single-spaced. Leave a double space between notes.
Abstract is mandatory.
The maximum acceptable length for an abstract to be published in Dissertation Abstracts International (DAI) is 350 words, and 150 words for Masters Thesis Directories (MTD). However, an abstract within the dissertation or thesis need not be limited. The student may prepare a lengthy abstract for inclusion in the thesis or dissertation and a more concise summary for publication in DAI/MTD. The abstract is expected to give a succinct account of the student's work so that a reader can quickly learn the essential contents and results. A typical abstract includes a statement of the problem, an account of procedure or methods followed, and an account of main results and conclusions.
Abstracts must be prepared carefully, since they are published in DAI/MTD without editing or revision.
Each page must be numbered, with the exception of the title page and the copyright page. The number may be centered at the top or bottom of the page, or may appear at the top right-hand corner. For the preliminary pages, use lowercase Roman numerals (i, ii, iii, etc.), beginning with "iii". The title page and the copyright page counts as "i" and "ii", but the numbers do not appear. For the remainder of the manuscript, including all text, illustrations, appendices and bibliography, use Arabic numerals (1, 2, 3, etc.). The numbering begins with "1" on the first page of text and runs consecutively to the end of the manuscript. Page numbers may fall within the one-inch top or bottom margin, but at least a one-half-inch margin should remain between the page number and the edge of the page.
Corrections and Hand Lettering
No corrections in pen or pencil are acceptable. Symbols, accent marks, and equations must all be typescript.
Static graphics (photographs, etc.) should be inserted into the body of the document. Supplementary files (images, sounds, etc.) should be submitted separately.
Tables and Figures
Tables and figures must conform to the same margins as the text. Oversized computer-generated tables can be reduced and included in the original. If a table or figure must be placed in landscape orientation (horizontally on the page), the margins and page-number location must be the same as on a regular page. Captions for tables and figures and page numbers should be in the same type as the body of the text.
Bibliography or References
The style for references should follow the format used for journal publications in the student's field of study and must be consistent throughout the manuscript. The accepted placement of the bibliography or references is at the end of the manuscript.
The manuscript should be clearly readable throughout, for both electronic and printed documents. Any photocopies should be checked to make sure they are legible. If there are questions regarding print quality, the student is encouraged to consult the Graduate School.
All of the following steps must take place by the deadline indicated in the academic calendar. You will review the Submitting Thesis/Dissertation website, register at the submission website, enter basic information about you and your work, complete the non-exclusive publishing agreement, attach your document, and click the final "Submit" button. No part of the submission is registered until you click the final "Submit" button. The Graduate School then reviews your submission, makes sure your academic record is complete and that all required fees are paid, then submits your work to ProQuest/University Microfilms International (UMI). You will be notified by email about the status of your submission. UMI prepares archival digital copies and microfilm copies, both of which are maintained in perpetuity and migrated to new storage media as necessary, in accord with UMI's contract with the Library of Congress. UMI then disseminates your work to various bibliographic databases and indexes, and publishes a full-text copy of your work on a website available to the Binghamton University community. Readers outside of Binghamton may find your dissertation and purchase copies directly from UMI.
Before you begin, be sure that you have the following:
- Full text of the thesis or dissertation in PDF format. This must be one file. It is
generally advisable to convert your own work to PDF before beginning the electronic
submission. If your manuscript is in Word or RTF format, you may convert it to PDF
format at the Proquest/UMI website. You will be able to review your final PDF file
at any time. You may also convert your work to PDF format using:
- A free virtual print spooler such as PrimoPDF, available at http://primopdf.com
- Free document conversion tools such as the U.S. National Library of Medicine's MyMorph, available at http://docmorph.nlm.nih.gov/docmorph/mymorph.htm
- Adobe's free web-hosted service, available at http://www.adobe.com
- Purchased Adobe software
- UMI Proquest Abstract (150 word limit for Master's Theses; 350 word limit for Doctoral Dissertations). The UMI Proquest abstract may be an edited version of the abstract in the document.
- Optional supplementary files ("images, sound, etc.") that are an integral part of the dissertation, but not part of the full text.
Thesis or dissertation formatting questions should be directed to the Graduate School at 607-777-2152.
Schedule of Fees
Mandatory fees of $100 (doctoral dissertation) or $85 (master's thesis) must be received by the Graduate School with your unbound department copy (if required) and any other required submission items.
Payment must be received by the semester deadline regardless of the status of your thesis/dissertation formatting review. This comprehensive fee covers electronic submission; processing, indexing, and abstract services; microfilming and archiving; and digital storage and access.
Unless your department or program requires a bound hard copy, you do not need to provide the Graduate School with any paper copies of your dissertation or thesis. Many departments do not require bound hard copies. Please view the list of departments that do not require bound hard copies here.
Department and/or personal copies may be bound at cost if you provide paper copies of the document to the Graduate School.
During the submission process, you will have the option to request that UMI Proquest file for copyright on your behalf. If you choose this option, there will be an additional $55 fee payable directly to Proquest.
Fees are summarized below:
- Dissertation - Microfilming, web access/distribution, and electronic archiving (required): $100
- Thesis - Microfilming, web access/distribution, and electronic archiving (required): $85
- Binding fee for department copy (requirement varies by program): $10
- Binding fee for additional personal copies (optional): $10 each
- Payment must be made by check or money order only. Cash or credit cards cannot be accepted.
- Make checks payable to: The Binghamton University Graduate School.
- Payment of fees and submission of payment forms must be made to the Graduate School after the thesis or dissertation is electronically submitted, and before the semester deadline date for degree completion.
- Late submission of required items will not be accepted.
- Additional personal copies may be delivered to the Graduate School for binding after the submission has cleared the formatting review, but must be paid for during fee payment. Once copies are sent to the bindery, it will take approximately eight weeks before they are delivered to the student's department. Please make arrangements with your department for pickup.