Payroll FAQ

How do I sign up for direct deposit?

Do I need to bring my direct deposit form to my bank and have them fill it out?

When will direct deposit go into effect for my paycheck?

Do I need to re-activate direct deposit every (academic) year?

I want my payments to be directly deposited into my ONLINE bank account. What form do I use?

When will I receive my first pay check?

Where do I go to pick up my pay check?

How do I change my tax withholding?

How soon do I need to submit tax withholding changes for a paycheck?

I'd like to claim exemption from taxes.  What forms do I need?

My permanent address is within the five boroughs of New York City.  How does this affect my taxes?

How do I get a replacement copy of my W-2? May I request replacement of W-2s from prior years?

This year, my W-2 reflects a much lower tax amount in block 2 than last year. I haven’t made any changes in my Federal tax withholding allowances. How could this happen?

I handed in my time sheet but haven't been paid yet---why?

I lost my paycheck; can you help?

I'm a Classified employee, will I be paid "extra" money for working a Holiday?

 

 

How do I sign up for direct deposit?

Answer:

To set up direct deposit for the first time or to make any changes to an existing direct deposit please complete, sign and submit the following form:  Direct Deposit *

To reactivate direct deposit after a break in service, please complete, sign and submit the following form:  Direct Deposit Reactivate

You will send your signed, original form to Human Resources/Payroll.

*Please note: If you are adding direct deposit to any bank account that has a co-owner, your co-owner must also sign the direct deposit form.

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Do I need to bring my direct deposit form to my bank and have them fill it out?

Answer:

It depends.

No - If you are depositing to a checking account and can attach blank, VOID check to the form, the bank does not need to complete any information on the form.

No - If you are changing an amount or distribution percentage to an existing account - the bank does not have to fill it out, but if it is a joint account we do require both signatures.

Yes - If your are depositing to a savings account, or to a checking (without attaching a blank, VOID check), then you must have your bank complete Section C of the direct deposit form.

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When will direct deposit go into effect for my paycheck?

Answer:

The general rule of thumb is to submit your direct deposit form two Fridays prior to pay day, to allow us to meet the entry deadline and ensure activation of the direct deposit. It's important to complete the contact information in section A, so there will be no delays in processing your form if we have questions.

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Do I need to re-activate direct deposit every (academic) year?

Answer:

Yes - if you have had a break in service for more than three pay periods then you must reactivate Direct Deposit using the Direct Deposit Reactivation Form.  If you have made changes to your bank account(s), you must use a Direct Deposit enrollment form.

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I want my payments to be directly deposited into my ONLINE bank account. What form do I use?

Answer:

Please use the AC-2722 form for direct deposit enrollment. The Office of the State Comptroller, who oversees the payroll for faculty, staff, and students paid on the NY State payroll, will only allow deposits to exclusively-online banking institutions who participate in the Federal automated clearinghouse system (ACH). Direct deposit to online checking accounts are accepted if the check from the banking institution provides the specific account number, routing information, and the printed name/address of the account holder(s). However, any deposits to online savings accounts will require signatures from the actual online bank staff. If these signatures cannot be obtained, we cannot allow direct deposit into the online account. .

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When will I receive my first pay check?

Answer:

New York State employees are paid on a biweekly lag basis, which means that payment is made either two or three weeks after the completion of the pay period.

If you are an employee on the Faculty/Staff or Graduate/Teaching Assistant payroll, your first check or direct deposit advice will be issued at the end of the 2nd pay period after you begin working. For most people, it is approximately 4 weeks after you begin work. You may or may not receive a full paycheck for the first pay period, depending upon when your first day of work occurred in the pay cycle, and if your bargaining unit includes a provision for salary withholding.

If you are an employee on the Student Assistant, or Federal College Work Study payroll, your first check or direct deposit advice will be issued 1 week after the end of your second pay period worked. For most people, it is approximately 5 weeks after you begin work. Since these payrolls have an hourly pay basis, your check or advice should reflect all hours worked in the first pay period.

All payment dates are dependent upon payroll deadlines. If appointment paperwork is received after the payroll deadline, a significant delay in payment may occur.

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Where do I go to pick up my pay check?

Answer:

If you are a Student Assistant or Federal Work Study, at the Student Payroll Service Center, Room 225, in the Couper Administration Building.  Their hours of operation are 8:30am-4:30pm Monday-Friday during the academic year. Please check HR News on the Human Resources main page (hr.binghamton.edu) for information on Summer hours of operation.

If you are a Graduate or Teaching Assistant, or Professional, Faculty or Staff your check goes directly to your department.Please contact your department representative for details on your paycheck distribution.

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How do I change my tax withholding?

Answer:

To change your federal withholding, please complete a new W-4 form.

To change your New York State withholding, please complete a new IT-2104 form.

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How soon do I need to submit tax withholding changes for a paycheck?

Answer:

The general rule of thumb is to submit your tax withholding form two Fridays prior to the pay day to allow us to meet the entry deadline and ensure activation of the tax withholding change.

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I'd like to claim exemption from taxes.  What forms do I need?

Answer:

To claim exempt on your federal withholding, please complete the W-4 form.  Leave blocks 5 and 6 blank and fill in exempt on line 7.

To claim exempt on your New York Sate withholding, please complete the IT-2104E form.

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My permanent address is within the five boroughs of New York City.  How does this affect my taxes?

Answer:

On the IT-2104, you must indicate NYC or Yonkers residency.  Based upon this information, our office will enter local taxes for NYC.  You must also indicate a withholding allowance on line 2.

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How do I get a replacement copy of my W-2? May I request replacement of W-2s from prior years?

Answer:

We are able to issue replacement W-2 forms from current and prior years.  However, due to new requirements from the Office of the State Comptroller (OSC), duplicate W-2 forms must be reviewed and approved by OSC before they can be reissued to employees.  Employees requesting a duplicate W-2 should fill in the W-2 Reissue Request form found at these links: 

Please allow up to 5 business days before we can re-issue the W-2 to you.  We will be happy to mail your reissued W-2 to your current address; please allow additional time for mailing.  Contact Jena in Human Resources at jpasqual@binghamton.edu at 607-777-5327, or Tom Petersen at 607-777-2122. Questions regarding W-2 replacement policies should be directed to Cheryl Robinson-Boyett at 607-777-2129.

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This year, my W-2 reflects a much lower tax amount in block 2 than last year.  I haven’t made any changes in my Federal tax withholding allowances.  How could this happen?

Answer:

In March of 2009, the ‘Making Work Pay’ economic stimulus package was implemented.  Part of the package included a change in Federal tax withholding tables.   This program could have caused a decrease in tax withholding for some employees, resulting in more net (take-home) pay each pay period.  The significance of this decrease depends on tax withholding status, and taxable income.  Employees are encouraged to review their own tax data to determine if changes may be necessary.  Questions can be directed to Cheryl Robinson-Boyett at  607-777-2129.

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I handed in my time sheet but haven't been paid yet---why?

Answer:

Although the HR office can confirm a pending payment, this usually requires contacting your department, because the paperwork for your appointment may not have been completed. If the paperwork was completed, then your time sheets may have arrived after the deadline.

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I lost my paycheck; can you help?

Answer:

We can, in most cases, get your paycheck replaced.  It can take up to 3 or 4 weeks.  Please contact the Human Resources Office at 777-2122 for assistance.

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I'm a Classified employee, will I be paid "extra" money for working a Holiday?

Answer:

Employees who are required to work on a holiday will receive holiday pay (straight time) in addition to their Regular pay, unless they have elected to receive time instead. Employees who are required to work on Thanksgiving and Christmas will receive holiday pay at time and a half, in addition to their Regular pay, unless they have elected to receive time instead.


 

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Last Updated: 10/19/16