Authentication of Diplomas and Transcripts

To have a transcript and/or diploma prepared properly for apostille, here is what has to be done:

Step 1
The original, official transcript and/or diploma must be certified as true and correct by a University official, who signs in the presence of a campus notary, one who can affix a notary seal on one or both documents and who is an authorized notary in Broome County. You can find a list of University notaries here.

Step 2
The transcript and diploma are then taken to the Broome County Clerk's Office for a certification of the notary (there is a $3.00 fee for this service). The check or money order should be made payable to Broome County Clerk.
Attn: Authentications
Broome County Clerk's Office
44 Hawley Street, 3rd Floor
PO Box 2062
Binghamton, NY 13902-2062
Phone: 607-778-2451

Step 3
The next step is to mail both documents, with a letter explaining that the certification of the County Clerk needs to be certified, and including the person's full name, address and phone number in case they need to contact that person and a stamped, self-addressed envelope to:
NYS Department of State
Miscellaneous/State Record Bureau
One Commerce Plaza, 99 Washington Avenue
Albany, NY 12231 USA
There is a $10.00 fee for this service.

If you are currently not in the country, are unable to carry out any of these procedures for any reason or have any questions please reach out to the office of Student Records for guidance.

Step 4 (not necessary for countries on this list)
If your country is not on this list, then as a final step, the documents need to be mailed to the U.S. State Department for authentication. The authentication fee is $8.00 per document. A check or money order made payable to the U.S. Department of State should be submitted with the document. Mail the document(s), the required fee, along with a letter explaining why they need to be authenticated, the name of the country where the documents will be used, and include your full name, address, phone number and e-mail address, in case they need to contact you and a stamped, self-addressed envelope to:
Authentications Office (A/OPR/GSM/AUTH)
518 23rd Street, N.W.
State Annex 1
Washington, DC 20520
Tel: 202 647-5002
1 800 333-4636
Fax: 202 663-3636

Last Updated: 4/12/16