Reserves Submission Policies and Guidelines

The purpose of Course Reserves is to ensure the accessibility of course-related materials to students. Most course materials placed on reserve are available to students in electronic format on Blackboard. Physical reserves are located in the Newcomb Reading Room and the UDC and patrons may check out reserve materials for a limited period of time as determined by the course instructor. Typical loan periods are 2-hour, 3-hour, 1-day or 2-day loans.

  1. Materials will be placed on reserve at the request of the faculty member or instructor teaching a course.
  2. Materials will be for non-commercial, educational usage of students.
  3. Students will not be charged for access to materials.
  4. The library will make attempts to acquire materials requested for course reserves. Electronic books are the preferred format when purchasing Reserves material.
  5. Ordering decisions are made through collaboration between reserves staff and the selector for your discipline. There is no separate fund for reserves and subject-area collection budgets are limited. Requests for textbooks and other required course purchases tend to strain existing collection budgets. The Libraries may not be able to purchase all requests for these items.
  6. The following materials may be placed on reserve:
    • Books (Library and personal): Instructors are encouraged to supply the library with current personal copies of textbooks and other required course purchases.
    • Exams
    • Lecture notes of the instructor of record for a course
    • U.S. government publications
    • Material considered to be in the public domain
    • One article from a journal issue
    • One chapter from a book
    • One short story, essay or short poem
    • One chart, graph, diagram, drawing , cartoon or picture from a book or periodical
    • Audiotapes
    • Videocassettes and DVDs: Films purchased for reserves may require institutional licensing and purchasing may be based on available subject-area library funds.
  7. Copyrighted works will be lawfully acquired (i.e. by purchase, license, fair use, etc.). Copying will not be used to create, replace or substitute for anthologies, compilations or collective works. [Instructors should contact the Copy Center about course packs].
  8. Materials submitted must include full citation information. Citations are needed to verify copyright compliance. Incomplete citations will result in delays in processing requests.
  9. If copying permission is not indicated in the document, copyrighted material will be placed on reserve for one semester (fair use).
  10. If copying permission is not indicated in the document, copyright permission will be sought from the copyright holder in the following situations:
    • An instructor will be using the same materials for more than one semester.
    • Multiple articles, chapters, charts, graphs, diagrams, drawings, cartoons or pictures are needed from a book or periodical
    • Author’s permission is required for unpublished papers and projects. Forms are available from reserve staff.
  11. The Binghamton University Libraries will seek copyright permission when necessary and pay reasonable fees. The library reserves the right to limit the placement of items on reserve due to difficulties obtaining copyright permission and royalty costs. If it is necessary to seek copyright permission, materials will be placed on reserve for 3 weeks while awaiting this permission.  If permission is denied, the instructor will be notified and material will be removed from reserve immediately.
  12. When copies will be placed on electronic reserve they will not be duplicated in print format.  Electronic links will be established for which Binghamton University has licenses and the appropriate permission.
  13. When personal materials are placed on reserve they are subject to wear and tear; they may also be lost. The Library assumes no responsibility for loss or damage of these materials.
  14. Access to materials on reserve will be limited to Binghamton University students, faculty and staff.
  15. Books, audio files, video files and items that cannot be placed on electronic reserve will be maintained in traditional reserve collections in the Bartle and UDC Libraries.
  16. All materials will be removed from reserve at the end of each semester. Personal materials must be picked up by the instructor and library materials will be returned to library collections. Personal items not retrieved after one academic year will be returned to the department. Instructors must notify reserve staff by the last day of classes if they wish to keep materials on reserve the following semester.
  17. Reserve requests  must be submitted at least 6 weeks before the beginning of each semester. Materials submitted later will not be available for the first day of classes. During the first 2 weeks of the semester, reserve staff receive numerous listings. Processing may take up to 2 weeks at this time. At other times during the semester materials are generally processed in 1–5 days. It takes a minimum of 6 weeks to acquire new titles in print. It also takes a minimum of 2 weeks to recall books that are checked out to borrower.
  18. Submissions of Syllabi will not be considered a complete reserve request. See Reserve Request Form.  

Last Updated: 12/24/13