What is digital preservation?
The Library of Congress defines digital preservation as "the active management of digital content over time to ensure ongoing access."
Digital Preservation Europe has further details about digital preservation and why it is important.
What digital preservation system do you use?
The Libraries use the Rosetta digital preservation system developed by Ex Libris in collaboration with the National
Library of New Zealand. Some other users of Rosetta include ETH Zurich, The Getty,
Katholieke Universiteit Leuven, and the National Library Board Singapore.
What is the best way to save a doc created in Word for preservation?
Whenever possible, documents created using Microsoft Word and other document editors
should be saved in the PDF/A file format with embedded fonts. Directions on converting a Microsoft Word document to a PDF for digital preservation are available on the Libraries' Digital Preservation Web site.
What type of metadata is used in Rosetta and how flexible is it?
The Libraries utilizes over 50 different metadata fields (including qualifiers). The
fields originate from the Dublin Core Metadata Initiative (DCMI). These fields each
have specific definitions that were defined by metadata experts, but still they are
flexible and should be able to accommodate most needs. If they don't, there are "Notes"
and "Description" fields which can be used if something doesn't fit elsewhere. Because
Rosetta contains metadata from many different collections (and the search interface,
Find It!, contains even more), what is limited is the label of the field. For example, in
Rosetta we use the label "Creator" for the person responsible for creating a work
instead of "Author", "Poet", or "Photographer." For additional information, please
see our Dublin Core Metadata Best Practices Web page.
What file formats do you accept?
The Libraries can accept a wide range of file formats for digital preservation. However,
not all formats can be support to the same extent. Normally, for text and document
based files, we recommend PDF/A or ASCII (American Standard Code for Information Interchange)
format. For images, we typically recommend uncompressed TIFF 6.0 files. We will work
with you to identify the most appropriate file format(s) for your submissions before
depositing objects into Rosetta.
Who do I contact for more information?
For more information about Rosetta at Binghamton University Libraries, contact Edward M. Corrado, Director of Library Technology. If you are a faculty member at Binghamton University
and are interested in partnering with the Libraries to preserve digital content, please
contact your subject librarian. If you are unsure which subject librarian to contact,
please contact Edward M. Corrado or Elizabeth Brown, Scholarly Communications Officer, and they will put you in touch with the appropriate