According to Executive law 15-A, a policy mandated by New York State and SUNY, any
purchase over $25,000 must go through a special process to determine whether or not
Certified Minority and/or Women owned Businesses Enterprises (CMWBE's) can participate
in the procurement or fully supply the goods or services. We are required to attain
a CMWBE utilization goal of purchasing 30% of all of our goods and services from CMWBE's.
Due to the nature of this new process, please plan your purchases accordingly as anything
over the $25,000 threshold will have a longer turnaround time due to additional SUNY
and Empire State Development (ESD) approvals. Feel free to review the new policy in
the link provided below:
Any procurements over $25,000 should be discussed with the Purchasing Office before
vendor selection. This includes NYS OGS Contracts.
Purchasing retains the right to change/substitute a vendor/contractor on any and all
departmental requisitions whereby a MWBE is found capable of supplying such commodities
and/or services based upon identified form, function and utility at a predetermined
The University seeks to: increase certified minority/woman business participation
by encouraging the use of current, new and diversified MWBE's into our marketplace; further
develop procedures to be used by the University in identifying commodities, contractual
services and other related services that could be provided by the certified minority/woman
business community; and adopt a tracking process by which minority business enterprises
are not rejected as unqualified without sound rational reasons based upon a thorough
Minority & Women's Business Enterprise Goal Development Process
Purchasing has the discretionary authority to award a procurement up to $200,000 for
MWBE as identified by the New York State Department of Economic Development in SUNY
Procedure Numbers 7556 and 7557. As stated in Item 7553 (and consistent with NYS State Finance Law Section 163), where commodities or services
are available from New York State certified M/WBEs, purchases may be made by the University
in amounts not exceeding $200,000 without competitive bidding. However, the discretionary
threshold to $200,000 for procurements from small, minority- and women-owned business
does NOT apply to construction & construction-related services. The campuses are required
to document in the procurement record support for both the reasonableness of the price
and the selection of the vendor. Advertising requirements under NYS Economic Development
Law still apply.
If goals must be assigned to the project and/or commodity and/or service, the Purchasing
Office will do so. The opportunity to bid on the project will be presented with the
goals that the contractor must put in a "good faith effort" to meet.
Utilization Plan: After bids are received on a particular procurement, and a responsible bidder is
determined, the bidder/contractor is required to submit an MWBE utilization plan with
their bid. The utilization plan is then forwarded to the Purchasing Office. Approval
may take up to thirty (30) days or longer if the utilization program as submitted
is considered inadequate. After approval a purchase order can be issued or contract
signed. If the utilization plan is unapproved and no resolution can be agreed upon,
we move to the next qualified vendor/contractor to restart this portion of the process.