New York State Vendor Management System Information

The New York State Office of the State Comptroller implemented a new vendor management system with vendor information supplied from the Internal Revenue Service's database from previous W-9 submissions to the IRS.

New Vendors: State Vendor Profile

Vendors wishing to do business with SUNY Binghamton that are not in the New York State Vendor System must submit the substitute W-9 to SUNY Binghamton prior to the purchasing transaction to be set up with the vendor profile used for Purchases Orders and Payments. Send form to SUNY Binghamton Accounts Payable, PO Box 6000, Binghamton, NY 13902-6000 OR email form to OR fax 607-777-6263. For transactions greater than $2,500, email form to OR fax 607-777-2338 OR send form to SUNY Binghamton Purchasing, PO Box 6000, Binghamton, NY 13902-6000. Click here for Substitute W-9.

Vendors With Profile Changes

If there is a discrepancy between a state Vendor Profile and the information SUNY Binghamton receives from the vendor to process a Purchase Order (for example, address or name change), the Vendor Profile must be updated by the vendor on:
before the Purchase Order can be generated.

To help speed this along, vendor may notify Binghamton's Purchasing at (607)-777-2044 or email after profile update.

Last Updated: 2/14/17