MRC Room Reservations
Campus departments, S.A. chartered organizations, University recognized student &
Greek-lettered groups, faculty, and staff are permitted to reserve MRC space for meetings
and events via the MRC Room Reservation Request.
- Reservation requests should be submitted at least one week in advance of the event. You will receive a confirmation email within two business
days of submitting a room reservation request.
- To cancel a room reservation, please send a cancellation request to mrc@binghamton.edu. Please attach your room reservation confirmation to that cancellation request. All
cancellations should be made at least two business days before the date the reservation was made for.
MRC Lounge, LS-G500
Capacity: 50
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Conference Room, LS-G552
Seating capacity: 14
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For questions regarding MRC room reservations contact Ejiro Amata at mrc@binghamton.edu or 607-777-4472.
Bartle Library Tabling and Tomb Reservations
The MRC offers table and tomb reservations, and bulletin posting boards at the Bartle
Library for faculty, staff, campus departments, S.A. chartered organizations, GSO
chartered organizations, University recognized student organizations and fraternity
and sorority groups.
Note: please review the Bartle Tabling and Tomb Guidelines for reservation cancellation
policy and procedures before submitting reservation requests.
For questions not answered by guidelines or policy, please contact the Multicultural
Resource Center via email at mrcsm@binghamton.edu or phone at 607-777-4472.
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Bartle Tabling Guidelines
- Tabling cannot be reserved for personal use. Outside groups/vendors not affiliated
with the University are permitted but must contact the Multicultural Resource Center
(MRC) for approval at 607-777-4472 and may be assessed a fee.
- Radios, stereos, or amplified sound of any kind is not allowed in the library due
to classes and other library use.
- During each semester, tabling is strictly prohibited during the first week of classes.
- Tables may be reserved in the Bartle Library from the hours of noon – 4 p.m., Monday
through Friday. There is no tabling outside those hours or any tabling on the weekends.
Only one (1) table is permitted per group per day. Tabling may not be available on
federal holidays, during university breaks or in the case of campus emergency.
- Reservation requests require a four-day turnaround time. Requests are processed Monday
through Friday only.
- Tabling must be done through B-There (bthere.binghamton.edu) with an approved account. Tabling must be properly identified and described in the
"Description/Title" section of the request form. Descriptive term options:
- 1. Information Tabling,
- 2. Bake Sale Tabling,
- 3. Item Sale Tabling,
- 4. Ticket Sale Tabling are acceptable, or
- 5. Other.
- If choosing one of the options to sell, you must include details on what you plan
to sell.
- If approved and you decide to make changes, you must contact mrcsm@binghamton.edu, within two business days of your reservation, to communicate the change. Failure
to specify what you plan to sell in your request or groups that misrepresent their
tabling event (by reserving an information/item sell table and attempting to conduct
a bake sale) will result in an interminable loss of tabling privileges.
- Cancellation Policy:
- If cancellation for a reservation request is needed, please notify the MRC within
2 Business days of requested tabling day via mrcsm@binghamton.edu or by cancelling reservation on B-There. If you wish to make a change in the date
of your tabling reservation you will need to cancel the reservation and submit a new
request.
- If tabling reservations are full, requestors will be given an option to be added to
the waitlist. If an available spot opens up, the requestor will be given 24 hours
to accept or the spot will automatically go to the next available requestor on the
list.
- Item sales can include things like hats, mugs, water bottles, keychains, etc. Ticket
sales are for tickets to university department or student organization sponsored events
only. All other ticket sales should work with the University box office or Student
Association directly.
- When filling out the request form, you must clearly state in the event description
box what you are selling.
- Sales and distribution must abide by all Binghamton University’s policies and procedures.
This includes selling or distributing illegal or alcoholic substances. The sale or
distribution of illegal substances is expressly prohibited anywhere on campus.
- Please note: submitting a table reservation in your organization’s name and then passing off to
another group, without prior written approval, is grounds for losing your tabling
privileges for the academic year. Those with repeat violations may lose privileges
indefinitely.
- Organizations scheduled for tabling must arrive to claim their tables between 11:45
a.m. - 12:15 p.m. Failure to arrive and claim a table by 12:15 p.m. will result in
the loss of the tabling reservation for that day. No appeals will be granted, so please
make sure you are on time. Organizations that repeatedly (three times) fail to claim
their tabling may be subject to loss of tabling reservation privileges for the remainder
of the academic year.
- For each day, there may only be up to three (3) bake sale tables, the remaining tables
can be used for any of the other options.
- Each individual or group tabling is responsible for cleaning their area after use.
- In the case of cleaning needs or property damage, individuals and/groups will be held
responsible for any and all cleaning and repair costs.
- Vendors:
- University recognized groups or campus departments may host an outside group/vendor
with approval from the Multicultural Resource Center. The hosting group is required
to pay a $75.00 vendor fee for use of a table in the Bartle Library. The vendor fee can be paid to
the MRC Office Manager LS-G500 or DEI Secretary in LS-G548, payable to Foundation
Account 50521.
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Bartle Tabling Map
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Bartle Tabling Reservations
Tabling reservations are made through the bthere.binghamton.edu system, with appropriate access levels.
Please review the Tabling Guidelines for reservation cancellation policy and procedure
before submitting reservation requests.
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Food and Beverage Policy
- Please review the campus Food and Beverage Policy. The Bartle Library Food and Beverage Policy closely resembles the policy and guidelines
created by the University Union and Binghamton University Dining Services (BUDS).
- BUDS has exclusivity on food and beverages on all campus property except for Tabling
events, those events under $200.00 and in the case where authentic ethnic food and support of local establishments is
in the best interest of the University.
- For proper food safety handling, review the Food Safety Guidelines provided by Auxiliary Services.
- Generally, all food and beverages served/catered in the University Bartle Library
must be obtained from BUDS or their affiliates. Exceptions include "tabling events"
in the Bartle Library Breezeway for the purposes of fundraising by student organizations.
- Acceptable foods are defined as pre-packaged, low risk foods brought into the facilities
by members of the sponsoring organizations for the purposes of resale. (Krispy Kreme
doughnuts are acceptable to be sold for fundraising purposes via an approved Bartle
Library Tabling reservation in the organization’s name and organization must choose
a Bake Sale Table). Prohibited items include 'home-made' items such as granola bars,
brownies, cookies, cakes, breads, fruit pies, etc. Any food items to be sold or distributed
must be approved by the MRC and/or BUDS. For questions about food sale/giveaway approval,
please email the MRC student managers at mrcsm@binghamton.edu.
- Prohibited Food cannot be given away for free from any table.
- All food must be in complete compliance with local and state health department codes
and adhere to safety and sanitations regulations.
- Bake sales may only be held at table 5, 6, & 7 (see Tabling Map).
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Bartle Tomb Guidelines
- Tombs are reserved for 1 week at a time, from Monday morning to noon on Friday.
- Once a reservation is confirmed, a Confirmation Email will be sent to the requestor
specifying the request title, date, time and location. You will also be encouraged
to make a rough appointment to come and set up your tomb. After receiving a confirmation
email, the requestor should make sure all information is correct when confirmation
is received.
- Cancellation Policy:
- If cancellation for a reservation request is needed, please notify mrcsm@binghamton.edu within 1 week prior to reservation, or as soon as possible. Repeated failure to provide adequate
notice may result in denials of future reservation requests.
- If tomb reservations are full, requestors will be given an option to be added to the
waitlist. If an available spot opens up, the requestor will be given 24 hours from the sending of the email to accept or the spot will automatically go to the
next available requestor on the list. Reservations will be solidified by the Friday
before the reservation week.
- “Standing” reservations (repeated consecutive reservations for the same event) may
be denied.
- Tombs cannot be reserved for personal use. Outside groups/vendors not affiliated with
the University are permitted but may be required to pay a fee.
- Tombs are intended for display only. For item, ticket, or bake sales, please reserve
a regular table.
- During each semester, tomb displays are prohibited during the first week of classes.
Tombs may be reserved for one week at a time, Monday through Friday.
- Reservation requests require a 2-week turnaround time. Requests are processed Monday through Friday only.
- Displays can be set up as early as 9 a.m. Monday morning during the reserved week.
They must be cleaned out by 3 p.m. on that Friday.
- Organizations scheduled for tombs must arrive at the Multicultural Resource Center
during open hours to have their tomb unlocked and locked again for set up or cleanup.
Please remember to allow enough time to set up / clean up.
- MRC Business Hours are as follows:
- Fall / Spring: Monday-Friday, 10 a.m. - 4 p.m.,
- Summer: Monday-Friday, 9 a.m. - 4 p.m.
- The individual and group making the reservation will be responsible for cleanup by
3 p.m. on the Friday of the reservation week. Items left in a case that has not been cleaned
up may be forfeited / disposed of, and a cleaning fee may be billed.
- Individuals and/groups will be held responsible for any and all repair costs for damages
done in any requested area. Please do not sit on the tombs.
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Bartle Tomb Reservations
Bartle Library Tombs can be reserved via Library Tomb Reservations.
Please review the Tomb Guidelines for reservation cancellation policy and procedure
before submitting reservation requests.
Bartle Bulletin Board Policy
General Use Boards:
- Must be for an event or program
- Event/deadline date must be no more than two weeks in the future
- Must be posted only once (duplicates will be removed)
- Must not cover other postings (must be side by side, not stacked)
- Must not be larger than 11” x 17”
Daily Events Boards (Sunday- Saturday):
- Must be for an event
- Must be posted on the appropriate day frame
- Must be no more than two weeks in the future
- Must have an event/deadline date posted
- Must be sponsored by a university-recognized group, campus department or approved
by the Multicultural Resource Center
Housing & Buy/Sell Boards:
- The Housing & Buy/Sell Boards will be cleared on the 1st of every month
Large Posting:
- All large posting must be requested and approved through the
Multicultural Resource Center
- Must be larger than 11”x 17”, but no larger than 3’ x 4’
- Must be for a special event or upcoming program
- Must have the event/deadline date posted
- Must be no more than two weeks in the future
- Must be sponsored by a university-recognized group or campus department