Grants |
Graduate School Travel Grant
The Graduate Council Budget Advisory Committee oversees distribution of Graduate School Travel Grants for doctoral students. Since applications typically exceed funds, the committee rates applicants on the following criteria:
Graduate Level
- Although all students are eligible, preference is given to doctoral students who are advanced to candidacy (ABD).
- Funds are also available to postdocs.
- Support amount limitations are $1000 per year for graduate students in good standing.
Travel Purpose
- Travel to conferences where the student's name appears on the program. Applicants must submit a letter from the conference organizers accepting the student's work/proposal, a copy of the conference program or other conference materials containing the student's name as a participant.
- Travel for dissertation research or professional development. Applicants must include a clear, brief explanation of no more than 250 words, detailing the need for and purposes of travel.
Other Selection Criteria
- Priority is given to applicants who have not received travel grants the previous two semesters
- Visibility/significance of conference
- Departmental support, demonstrated through letters of support and/or additional funding
Other details
- Awards will be coordinated as fully as possible with the graduate student conference, travel or research funding support available through the Graduate Student Organization. Students may apply for both. Amounts received will depend on the funds available and the number of applicants.
- Expenses covered include billed travel or mileage reimbursement, conference registration and lodging. Meals are excluded. Please provide original receipts for all eligible expenses.
- The Graduate School Travel Grant may be used for attendance at virtual conferences.
- Travel awards granted before travel and in excess of $500 are subject to tax withholdings. Travel awards processed as a reimbursement are not.
Application and Award Process
Students should submit the Graduate School Travel Grant Online Application. Applications will then be forwarded to the applicant's faculty advisor to provide a supporting letter. All applications require clear explanations of the purpose of travel, a detailed budget or expense account and the signature of a graduate director, PI, or dissertation adviser, indicating their endorsement of the proposal. Once a supporting letter is provided, the complete form will be sent to and reviewed by the Graduate School. The application form is hosted on Qualtrics. Please note that if you are using Qualtrics for the first time, an account will automatically be created for you as long as you are signed in to your primary Binghamton University Computer Account ID and password.
| Travel which takes place | Submit by |
| February 1 - May 31 | April 1 |
| June 1 - September 30 | July 1 |
| October 1 - January 31 | November 1 |
Applications are due by 5 p.m. on the first of July, November or April. Graduate students are eligible to be funded once per academic year.
The Graduate Council Budget Advisory Committee meets three times per year to review applications. Applicants will be notified of the results of their application following that meeting, approximately 30 days after the submission deadline. Grants will be made, if possible, before student travel takes place. Students may apply for expenses related to travel if travel occurred within the time periods specified above and if original receipts are provided.
Rosa Colecchio Travel Award for Dissertation Research Enhancement
Graduate students may apply for the Rosa Colecchio Travel Award for Dissertation Research Enhancement when travel enhances the student's dissertation work in a way that could not be accomplished otherwise. This program is funded through an endowment established through the Binghamton University Foundation by the family of Rosa Romano Colecchio.
Graduate Level
- Only doctoral students who are advanced to candidacy (ABD) can apply.
- Support amount limitations are $800.
Travel Purpose
- This program can be use only when travel enhances the student's dissertation work in a way that could not be accomplished otherwise.
- Student travel is encouraged to obtain access to otherwise unobtainable:
- Library materials
- Archival materials
- Original source materials
- Techniques, equipment and methodologies not available on this campus
- Opportunities to carry out extraordinary field research
- This program cannot be used for travel to a professional meeting.
Other Selection Criteria
- Awards are based on consideration of well-presented and justified need and the merit of the project.
Other Details
- One or more awards, depending on availability of funds, are made each year.
Application and Award Processes
Complete and submit the Rosa Colecchio Travel Award for Dissertation Research Enhancement Application as a single pdf to graduate@binghamton.edu, by the fourth Friday of March. An advisory committee of faculty and graduate students reviews applications. Awards are announced during the last week of April.
Clark Fellowship Travel and Research Grant
Note: The Clark Fellowship Travel and Research Grant is only available to current Clark Fellowship recipients.
An advisory committee oversees distribution of Clark Fellowship Travel and Research Grants to graduate students who receive the Clifford D. Clark Diversity Fellowships for Graduate Students. Since applications typically exceed funds, the committee awards funding on a competitive basis and rates applicants on the following criteria:
Graduate Level
- Although all Clark Fellows are eligible, preference is given to doctoral students who are advanced to candidacy (ABD).
- Support amount limitations are $1,000 per year.
Award Purpose
- Travel to conferences where the student is the presenting author. Applicants must submit a letter from the conference organizers accepting the student's work/proposal, a copy of the conference program or other conference materials containing the student's name as a presenting author.
- Travel for research. Applicants must include a clear, brief explanation of no more than 250 words, detailing the need for and purposes of travel. This application should be accompanied by a short statement of support by the student's graduate advisor, the graduate director of the student's program or the chair of the student's department.
- Materials and/or supplies that contribute to the successful completion of a graduate degree program.
Other Selection Criteria
- Priority is given to applicants who have not received a Clark Fellowship Travel and Research Grant for the previous two semesters
- Visibility/significance/diversity of conference
- Type of presentation, where preference is given to papers over posters, though this may depend on individual programs
- Department support, demonstrated through letters of support and/or additional funding
Other Details
- Amounts received will depend on the funds available and the number of applicants.
- Travel expenses covered include billed travel or mileage reimbursement, conference registration and lodging. Meals are excluded. Please provide original receipts for all eligible expenses.
Application and Award Processes
Complete and submit the Clark Fellowship Travel and Research Grant Application as a single .pdf document to graduate@binghamton.edu. All applications, which must be typed, require clear explanations of the purpose of the requested funds, a detailed budget or expense account and the signature of a graduate director or dissertation adviser, indicating their endorsement of the proposal.
| For travel between: | Submit application by: |
| August 1 and January 31 | First Friday of November |
| February 1 and July 31 | First Friday of April |
The advisory committee meets to review applications once each semester. Applicants will be notified of the results of their application following that meeting. Grants will be made, if possible, before student travel takes place. Students may apply for expenses related to travel if travel occurred within the time periods specified above and if original receipts are provided.
Graduate Student Organization Travel Grant
All graduate students in good standing (as determined by the Graduate School) may apply for travel reimbursement through the Graduate Student Organization (GSO) Graduate Student Conference and Travel Research Fund (GSCTRF).
If awarded, the GSCTRF reimburses students up to 60% of their eligible travel expenses, with a maximum of $400 per academic year. Students may receive a maximum of $2,800 in GSCTRF funds during their academic career at Binghamton University.
Application and Award Processes
Complete and submit a GSCTRF application on the GSO's website. Note that all aspects of this process are handled by the GSO not the Graduate School. All applications must be submitted online and require expense documentation, including original receipts for expenses and an abstract of the presentation or copy of the conference program documenting the student's participation. A guide for assistance completing an application can also be found at the same link.
The application is due within 30 days of the conference or trip and cannot reimburse any taxes or fees. Applications will not be accepted before the trip has occurred.
