Frequently Asked Questions

The SUNY Business Intelligence System can be used to view all funds, including State (Revenue Offset), IFR (General IFR), SUTRA, and DIFR (Dormitory Operations). In the Account Summary dashboard, you can query by account or by various organizational levels, depending on your needs. Account Summary will provide information on allocation, year-to-date expenditures, encumbrances, and available balance.

Monitoring your budget on a monthly basis will allow you to identify overspending or available balance as we progress through the fiscal year. If any transactions have been posted in error, you will have time to request a correction before year end.

Budget allocation can only be transferred within the same major fund, i.e. State to State, IFR to IFR, DIFR to DIFR, etc. Campus Policy #215 has more information on transfers.

Budget allocation can be moved from one organization to another. State allocation may be transferred between all expenditure types (PSR, PST, OTPS) with the exception that OTPS cannot be transferred to PSR or PST. DIFR, SUTRA, and IFR allocations may transfer between all expenditure types with the authorization of the program manager.

The person who submits the transfer request must be from the organization where allocation is reduced. Click here for a current allocation request form. Campus Policy #215 has more information on transfers.

If funding for contractual salary increases is received from the State budget, base State allocation will be provided to each division throughout the year as the raises become effective. For raises that have effective dates other than July 1st, the allocations are annualized. If contractual salary increases are not funded by the State budget, senior management determines how those will be handled.

If funding is not provided to cover these costs, departments must plan accordingly for employee salaries charged to these funds. We recommend using 2-3% in estimating for budget development purposes.