Business System Portal

System Status

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Status

ACTIVE

INACTIVE FOR YEAR END
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Hours

8 a.m. to 7 p.m. every day including Saturday and Sunday
except Friday 8 a.m. to 5 p.m.

7 a.m. to 7 p.m., Monday through Thursday;
7 a.m. to 5 p.m. Friday

Please see this year’s fiscal year end dates for each applicable area:

Purchasing

June 21st - The Purchasing Office will accept Approved requisitions up until noon on June 21st in order to be charged against 2023-24 FY funding.  Any requisition received after this date and time will be rejected.  Please plan accordingly.

SUNY Administration has informed us that new year (24-25) requisitions will not be ready for creation until July 2nd.  We ask that you use your p-card for purchases during that time period, or until requisitions are available for creation.  If you need assistance, call the Purchasing Office at 7-2184 for alternative purchasing methods.  

P-Card

All charges made through July 5th will be charged to current (2023-24) FY funding.  To avoid issues with transactions settling a couple days after purchase date, try to make all transactions using current (2023-24) funding before July 1st.

A/P & Travel

August 1st  - The Business Office will accept invoices and personal/travel reimbursements to be paid with current fiscal year (2023-24) funding until Thursday, August 1st, 2024, for processing.  Please remember, if the items sent for processing are incomplete or in need of further justification or receipts, they will not be guaranteed to be processed with your 2023-24 funds.  Please take a few moments to review any open encumbrances in your funding account(s) to ensure any open POs have been invoiced by the vendor and, if necessary, contact these vendors for invoices so they can be processed with your 2023-24 fiscal funding.  Any questions, feel free to contact Rose Hassett at 7-4660 or rhassett@binghamton.edu   

Budget

June 21st – Deadline to submit fiscal year 2023-24 one-time allocation transfer requests.  The transfer form and associated information can be found on the Budget Office website: https://www.binghamton.edu/offices/budget/managing-budgets.html

June 30th – All 2023-24 University-Wide program allocations must be spent and/or encumbered; funds can be disbursed until the end of the lapsing period. 

July 1st – Deadline to submit fiscal year 2024-25 beginning base allocation distributions by account and budget object 

July 31st  – Deadline to submit fiscal year 2023-24 revenue/expense tracking files for fees co-mingled in a single account

Accounting

June 14th  - The Accounting Office will accept the following fiscal year 2023-24 transfer requests until COB on Friday, June 14th :

Intra-agency transfers (between our campus and another SUNY campus)

Inter-agency transfers (between our campus and another State agency)

June 19th   - The Accounting Office will accept fiscal year 2023-24 balance transfer and revenue adjustment revenue transfer requests until COB Wednesday, June 19th. Requests received after this date will be processed in fiscal year 2024-25.

August 16th  – The Accounting Office will accept fiscal year 2023-24 expenditure transfer requests until COB Friday, August 16th .  Fiscal year 2023-24 requests submitted after 6/30/2024 should indicate a transfer type of “Lapsed.”

Student Accounts

June 12th   - The Student Accounts Office will no longer accept completed Expense Transfer Authorizations. Any Expense Transfer Authorization forms will be processed in the new fiscal year (2024-25).  If you have any questions, please contact Student Accounts at 7-2702.

Administrative Procedures

Budgeting

Business Intelligence

Accounting

Human Resources

PCI DSS Compliance

Procurement Card (P-Card)

Requisitions, POs and Accounts Payable

Student Accounts

Travel