Starting a club sport
We are currently NOT accepting new club proposals under Club Sports and Campus Recreation.
During the acceptance period, proposals may be submitted at any time throughout the year. The deadline to submit a proposal is May 1 for the following academic year.
Final acceptance for a new club sport will be pending the final vote of acceptance from the club sports council (current club presidents/co-presidents). The council meets twice per year at the beginning of fall and spring semesters. New clubs, if accepted, will then begin provisional status.
Note: New club sports teams are accepted on provisional status at the start of the fall semester only pending a final vote of acceptance by our council. The leaders of the new club attend leadership training as scheduled for the first week of classes.
Forming a club
Step 1
Submit a written proposal to the Assistant Director/Program Coordinator of Campus Recreational Services at least one full semester prior to becoming a club. The proposal must include:
- Demonstration of interest: submit a list of active and/or potential members, and a list of officers with contact information.
- Demonstration of organization: formulate a written Constitution/Bylaws.
- Definition and purpose of the club: what type of club is this, and how does it differ from what we currently offer?
- Demonstration of need: the importance of the club to Club Sports, Campus Recreation and Binghamton University.
- Demonstration of safety: the applying club must demonstrate that the welfare of its members is safeguarded. They must also have procedures in place in case of accidental injury or emergency during practices and/or events both home and away.
- Practice space needed: outline what type of area (indoor and/or outdoor) is needed to practice.
- Availability of space: acceptance of a new club sport will also be based on available facilities/fields for practice and competition.
- Space allocation: established clubs with adequate participation have priority for facility space as determined by the assistant director and/or program coordinator of Intramurals and Club Sports, and the Associate Director and/or the Director of Campus Recreational Services.
- Funding: submit a preliminary budget of club needs (i.e. equipment, travel related, rental).
- First-year clubs will be expected to generate all of the funds necessary for the operation of their club. They may, however, request discretionary funds through the Club Sports administration.
- Submit a constitution.
Step 2
The president(s) of the prospective club will schedule a meeting to discuss with the Assistant Director/Program Coordinator of Campus Recreational Services recognition as a Campus Recreational Services sponsored club sport. The proposal will then be submitted to the Campus Recreational Services (CRS) Risk Management Committee for further review.
Step 3
Once accepted by the CRS Risk Management Committee, the prospective club leaders will present the proposal to the Club Sports President's Council. Council meetings are held monthly.
Step 4
Acceptance as a member will be granted via majority vote by the Club Sports Council. The council meets at the beginning of each semester. The Assistant Director/Program Coordinator of Campus Recreational Services will make the final approval of acceptance as a Club Sport member. Note: New Club Sport Teams are accepted on provisional status at the start of the fall semester only pending a final vote of acceptance by our council. The leaders of the new club attend leadership training as scheduled for the first week of classes.
Step 5
First-year clubs will spend one year on provisional status to demonstrate their ability to function as a club. At the conclusion of year one, club status will be reviewed. If it is determined the club has successfully displayed their ability to function as a club, the club will be granted full status and be allowed to present a budget for the upcoming year.
